Safety Administrative Specialist - Bilingual

Job Description

Job Description

We are seeking a qualified Bilingual Administrative Specialist to join our safety team. The ideal candidate will be an organized, detail-oriented individual who is able to multitask and work independently. Proficient in MS Office. This is an onsite position.

Specific knowledge of construction management and safety documentation is a strong plus. Ability to accurately document safety project statistics is required. Ability to track safety training completions is required. Ability to create safety materials is required. Use of power point is strongly preferred. Ability to work with project staff, safety professionals and leadership is required.

The primary purpose of this position is to provide strong administrative skills (calendar management, maintaining inventory and organization throughout the office).

Provide exceptional internal and external customer service, over the phone and in person.

Desire to learn construction management terminology and processes.

Responsibilities

• Review and tracking documents
• DocuSign
• Work in Viewpoint/Procore
• Manage & Maintain office supplies
• Manage & Maintain breakroom supplies
• FedEx
• Copier Management
• Greet Guests
• Scanning/printed as assigned
• Social & Volunteer Committees
• Learn workflow of documents for a given project(s)
• DocuSign (review & prepare documents)
• Communicate with project team on updates regarding documents.
• Procore (we can provide training) - enter and track COI info, upload documents and assist project team with any procore needs.
• Perform other duties as assigned.

Requirements

• Minimum of 3 to 5 years of administrative experience
• Construction industry experience (preferred but not required)
• Strong communication skills
• Proficiency in Microsoft office

Physical Requirements:

• • - Ability to perform physical activities such as climbing, lifting, balancing, walking, and handling materials.
  • - Must be able to work in various weather conditions, including extreme heat and cold.
  • - Capable of standing and walking for extended periods.
  • - Ability to lift and carry up to 50 pounds.

Equal Employment Opportunity Statement:

BE&K Building Group is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. 

Employment is contingent upon the successful completion of a background check and drug test