Accounts Payable Lead

Job Description

Job Description

Partners Professional is currently seeking qualified candidates for an opening as an Accounts Payable (AP) Lead. The Accounts Payable Lead is responsible for coordinating the day-to-day operations of the Accounts Payable function, ensuring timely and accurate invoice processing, supporting internal controls, resolving workflow issues, and serving as the primary functional resource and escalation point for the AP team. This role is a contract position until 2/2027 with the option to extend based on attendance, productivity and engagement of the selected candidate. It is onsite daily with hours of 8:00-5:00 at the office in Waynesboro VA.

Responsibilities:

Monitor the AP mailbox and work queues to ensure invoices, vendor inquiries, and payment requests are addressed in a timely manner.

·       Ensure invoices are accurately entered, coded, and routed for approval in accordance with company policies and established service levels.

·       Resolve invoice workflow and approval routing issues by coordinating with business departments and system administrators as needed.

·       Partner with Receiving, Procurement, and business stakeholders to resolve receipt discrepancies, unmatched invoices, and invoice approval delays.

·       Track invoice processing metrics and follow up on aged or stalled transactions to ensure timely payment of vendors.

·       Serve as the primary escalation point for AP processing issues and vendor inquiries.

·       Review daily activity of team members for accuracy and appropriateness.

·       Review AP payment cycles, including ACH batch preparation and uploads, for accuracy and completeness.

·       Troubleshoot AP system and workflow issues and coordinate resolution with internal stakeholders.

·       Train AP Specialists, monitor workloads, and provide ongoing coaching and feedback.

·       Fill in for Accounts Payable Specialists as necessary.

·       Retrieve and compile source documentation such as invoices, receipts, and payment records to support audit and other requests.

·       Support month-end close activities, including AP accruals and reconciliation of the AP aging to the general ledger.

·       Ensure AP-related ACH, wire, and other electronic payment transactions are accurately recorded and reconciled.

·       Ensure compliance with company policies, approval authorities, and internal control requirements.

·       Monitor AP aging and work with business partners to resolve outstanding items timely.

·       Assist with implementation and monitoring of AP-related controls and process improvements.

·       Coordinate with the Vendor Master Administrator to resolve vendor set-up and maintenance issues that impact invoice processing and payment timeliness.

·       Escalate vendor onboarding and master data issues as necessary to support efficient AP operations.

Additional Information/Requirements:

·       Education: Bachelor’s degree in accounting, Finance, Business Administration, or related field preferred. Equivalent combination of education and relevant Accounts Payable experience will be considered.

·       Experience: 4-6 years of Accounts Payable experience, including experience coordinating workflows, training team members, or serving in a lead role. Experience with ERP systems, preferably Microsoft Dynamics 365 (D365).

Key Competencies:

·       Strong verbal and written communication skills

·       Strong customer service orientation and vendor relationship management skills.

·       Proficiency in Microsoft Office applications and ERP systems.

·       Strong organizational skills with the ability to prioritize tasks, manage multiple deadlines, and adapt in a fast-paced environment.

·       High attention to detail and commitment to accuracy.

·       Demonstrated problem-solving skills and ability to coordinate resolution of issues across departments.

·       Ability to identify process improvement opportunities and support operational efficiencies.

Our client is an internationally known leader in their industry. This role would be ideal for someone with the drive and understanding of working independently, with confidence in their experience and enjoys collaborative teamwork.

Please Apply today with your resume for review and consideration.