Government Contracts Administrator

Job Overview

Support a major U.S. Government program delivering remote-controlled heavy equipment for disaster response and recovery worldwide. You will keep the contract running smoothly by owning invoicing, compliance documentation, and government-required reports and deliverables. Your work helps ensure critical equipment can be deployed and sustained when and where it is needed most. You will work closely with the Program Director and coordinate with accounting and legal partners to ensure everything is accurate, complete, and delivered on time.

Responsibilities

• Prepare and submit contract invoices on the required schedule, including supporting documents and follow-ups through payment
• Track expenses and organize receipts and documentation needed for reimbursement and audits, including costs related to field deployment and response readiness
• Coordinate government-required reports and deliverables by gathering inputs, assembling submissions, and tracking due dates and approvals, supporting time-sensitive disaster relief milestones
• Work with external accountants and attorneys on billing structure, compliance questions, and contract administration needs
• Maintain clean, audit-ready contract records, including submission logs, supporting documentation, and government feedback tracking
• Build templates, trackers, and checklists that make invoicing, compliance, and deliverables simple and repeatable, especially for rapid-response operations

Qualifications & Requirements

• 2+ years of experience in operations, coordination, finance or administration, or contracts work (government contract experience is a plus)
• Highly organized and detail-oriented, with comfort owning deadlines and document-heavy workflows
• Strong spreadsheet skills (Excel or Google Sheets) and ability to reconcile data across sources
• Able to learn invoice and documentation requirements quickly and apply them consistently
• Interest in supporting disaster relief, recovery, and mission-driven operations
• Austin, TX (on-site). If not currently in Austin, relocation is available

Compensation & Benefits

Base compensation will vary based on factors such as relevant experience, demonstrated skills, and the scope of responsibilities for the role. Salaries and leveling will be determined on a case-by-case basis if an offer is extended. This position includes a competitive benefits package, which may include medical, dental, and vision coverage, paid time off, and company holidays.