Proposal Coordinator - The Office of Proposal Development (OPD)

The Office of Proposal Development (OPD) is seeking two Proposal Coordinators to join our dynamic team! OPD is a shared services unit offering administrative support for pre-award research development operating within the Geophysical Institute at the University of Alaska Fairbanks. The university offers an attractive work environment and strong benefits including retirement and health insurance, generous leave policies, and tuition waivers for UAF courses. We are committed to equity, inclusion, and accountability and value the open sharing of different perspectives. We support a respectful and welcoming environment and a commitment to serving Alaska and Alaskans. Career growth and professional development are expected and encouraged.


The Geophysical Institute is a research-focused organization at the University of Alaska Fairbanks. The university offers a competitive work environment with strong benefits, including retirement and health insurance, generous leave policies, and tuition waivers for UAF courses. The Geophysical Institute values collaboration, accountability, and the exchange of ideas. We foster a professional and respectful environment dedicated to serving Alaska through applied science. Career growth and professional development are supported and encouraged.


As a public, regional, comprehensive university, UAF welcomes applications from individuals with a wide range of backgrounds and experiences.


To Thrive in this role the successful candidate will demonstrate strong time management skills, excellent customer service, and great attention to detail. Having experience in proposal development would be very beneficial, but it is not required.


Minimum Qualifications:


Associate's degree and two years progressively responsible experience related to grant proposal development, or an equivalent combination of training and expertise.

Candidates that do not possess a degree or two years of progressively responsible experience but have at least two or all of the following skills and/or knowledge will be considered:

Computer knowledge of Mac or Windows compatible computers; general accounting understanding for budget preparation, and/or prior fiscal tech experience. Advanced software knowledge of word processing, databases, and spreadsheets.

All candidates are required to possess typing skills with a speed of 45 wpm or more.


Position Details:


This position is full-time, Grade 78 , continuing, non-exempt, 12-month position complete with a competitive salary and UA employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental, and vision care coverage. New hires will be placed on the UA staff salary schedule , based on education and experience.

The University of Alaska (UA) requires employees to work on-site based on operational and business needs. Hybrid and remote work arrangements may be considered only for positions specifically designated and advertised as eligible for hybrid or remote work. Any approved arrangement will be based on the position's duties, operational needs, and the employee's ability to effectively perform the work remotely.


This position is located at the UAF campus in Fairbanks, Alaska. *Remote work agreements will be considered for this position in accordance with UA regulations.

Please attach a resume, cover letter, and the names and contact information of three (3) professional references with your application.


We review applications on a rolling basis. Because we may close the posting once a sufficient pool of qualified candidates is established, we encourage early submission. Please note that once a viable pool is identified, further applications may not be reviewed.


To view the full list of job responsibilities, please click HERE .


If you need assistance applying to this posting, please contact GI - Office of Human Resources at View phone number on click.appcast.io or at View email address on click.appcast.io.


The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at View email address on click.appcast.io.

The University of Alaska ( ) is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a policy of non-discrimination ( ) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

The University of Alaska reserves the right to require employees to work on-site at University of Alaska facilities. Remote work may be approved for employees based in Alaska at the discretion of the University. Remote work for employees based outside the State of Alaska may be approved only in exceptional circumstances or where required by the job duties of the position.

* Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.


Access to the reports is available at:

UAA : (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: . Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: View phone number on click.appcast.io or View email address on click.appcast.io / View phone number on click.appcast.io or View email address on click.appcast.io .


UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: . Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: View phone number on click.appcast.io or View email address on click.appcast.io .


UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: . Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: View phone number on click.appcast.io or emailing View email address on click.appcast.io .