Purchasing Agent

Location 10321 East 53rd Street North,Bel Aire, KS, 67226,United States Base Pay $40,000.00 - $50,000.00 / Year Industry Wholesale Distribution Employee Type NonExempt Full Time Description Keep the right products moving at the right cost, at the right time. We’re looking for a detail-oriented Purchasing Agent who can manage vendor relationships, maintain accurate purchasing records, support inventory availability, and help a high-volume distribution business buy smarter. In this role, you’ll work closely with operations, warehouse, sales, and leadership to make sure the products our customers need are sourced, ordered, received, and replenished efficiently. About us We’re a family-owned and operated distributor that has been serving the meat processing industry for 40 years. We ship approximately 250,000 packages a year across the United States from our 100,000 square foot facility in Bel Aire, KS. With a team of 55–65 people, we’re small enough that one person can truly shape how purchasing, inventory availability, and vendor support work across the business. Our one-year-old facility is modern, clean, and efficient, with up-to-date equipment, systems, and processes. We also use Acumatica ERP and a custom-built warehouse management system supported by our in-house developers, giving our team the ability to improve purchasing, inventory, and operational workflows as the business grows. The opportunity This role is a key connection point between what customers need, what vendors can provide, and what our warehouse must have on hand to ship accurately and on time. You’ll monitor inventory levels, create and manage purchase orders, communicate with suppliers, follow up on backorders and lead times, help resolve receiving or invoice issues, and look for opportunities to reduce cost without sacrificing quality or service. The right person is organized, proactive, comfortable with systems, and able to balance daily purchasing tasks with longer-term vendor and inventory improvement work. What you’ll own Create, review, and manage purchase orders to support customer demand and inventory availability Communicate with vendors regarding pricing, lead times, availability, order status, backorders, substitutions, and delivery expectations Maintain accurate vendor, item, cost, and purchasing information in company systems Inventory availability & replenishment Monitor inventory levels, usage trends, and reorder needs to help prevent stockouts and excess inventory Coordinate with warehouse and operations teams to support receiving accuracy and resolve discrepancies Follow up on open purchase orders, delayed shipments, and vendor issues that could affect customer orders Cost, accuracy & process improvement Review vendor pricing, freight costs, minimum order requirements, and purchasing patterns to identify savings opportunities Help maintain clean purchasing data and accurate item records so teams can make timely, informed decisions Support process improvements that make purchasing, replenishment, receiving, and vendor communication more efficient Cross-functional coordination Work closely with sales, warehouse, customer service, accounting, and leadership to keep product and information flowing Communicate clearly when supplier delays, pricing changes, substitutions, or availability issues may affect the business Assist with invoice, receiving, and purchase order discrepancies by researching details and coordinating resolution Use Acumatica ERP, spreadsheets, email, vendor portals, and internal tools to manage purchasing work accurately and efficiently Requirements What you bring (required) Strong attention to detail and accuracy with item numbers, pricing, quantities, dates, and vendor information Comfort working in ERP systems, spreadsheets, email, vendor portals, and shared files Clear verbal and written communication with vendors and internal teams Organized, dependable, and proactive, with the ability to manage competing priorities and follow through on open items Strong problem-solving skills and the ability to research issues, identify root causes, and help prevent repeat problems Nice to have (preferred, not required) Experience in purchasing, procurement, inventory control, supply chain, vendor coordination, or a closely related role Experience using Acumatica or another ERP system Experience purchasing for distribution, manufacturing, food processing, meat processing, packaging, or industrial supplies Familiarity with inventory planning, reorder points, lead times, vendor minimums, and freight considerations Experience negotiating pricing, freight, or purchasing terms with vendors Intermediate Excel skills, including filtering, sorting, formulas, and working with purchasing or inventory data Working conditions This is primarily an office-based role within a distribution environment. The role may require occasional time in the warehouse to check products, review receiving issues, coordinate with the warehouse team, or understand operational needs. Sit and work at a computer for extended periods Move through office and warehouse areas as needed Occasionally lift or move light boxes, samples, or product materials Work in a business environment that includes standard office activity and occasional warehouse noise or temperature variation Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position. What we offer Important role supporting product availability, vendor reliability, and customer service Opportunity to improve purchasing processes, data accuracy, and inventory workflows in a growing distribution business Collaborative environment with direct access to operations, warehouse, sales, accounting, and leadership Modern facility, current systems, and a team that values practical process improvement Competitive compensation based on experience Competitive benefits package including medical, dental, vision, life insurance, 401(k) retirement plan, and flexible spending accounts, subject to eligibility requirements and plan terms. Paid time off earned on an accrual basis. If you’re a purchasing professional who enjoys keeping details organized, building strong vendor relationships, solving problems before they become customer issues, and helping a business buy smarter, we’d love to hear from you. #J-18808-Ljbffr GOEBEL FIXTURE COMPANY