MEDICAL UNIT SPECIALIST - 64084661

Select how often (in days) to receive an alert: The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website . Requisition No:884774 Agency: Department of Health Working Title: MEDICAL UNIT SPECIALIST - 64084661

DEPARTMENT OF HEALTH – HILLSBOROUGH COUNTY

DISEASE CONTROL DIVISION, MEDICAL UNIT SPECIALIST

1105 E. KENNEDY BLVD., TAMPA, FL 33602

Thank you for your interest in career opportunities with the Florida Department of Health in Hillsborough County. If you are looking to establish a successful career in Public Health, you have come to the right place. Many of our innovative and successful health programs are recognized throughout Florida. We hope you decide to join our team! Applicants will be contacted directly if selected for an interview. Join an amazing company culture that values employee growth and development at the Florida Department of Health. Professional development is highly encouraged and supported within our organization through opportunities for mentorships and educational and skills training. From the moment you are hired, you can begin to grow as a professional and a leader, through strategic planning, internal committees, and project engagement. There are also many opportunities for continuing education at no cost to the employee. If you are looking to further your education through a college degree, the Florida Department of Health can help with our tuition reimbursement program. We offer an inspiring and encouraging atmosphere to support you while you work with us. The Florida Department of Health (DOH) is responsible for the health and safety of all citizens and visitors to the state. As a public health agency, the Florida Department of Health must monitor the health status of Floridians, diagnose, and investigate health problems, and mobilize local communities to address health-related issues. The Florida Department of Health develops policies and plans that support health goals, enforce laws and regulations that protect the health of all residents and visitors, and link people to health care services. The Florida Department of Health also provides specialized assistance to pregnant women, infants, and children with special health care needs, regulates health care practitioners, and provides medical disability determinations. T i title of Position: Medical Unit Specialist Open Competitive Your Specific Responsibilities: Monitors and performs the purchase of supplies, services, and commodities for the Disease Control (DC) Division. Incumbent is a purchasing card (P-Card) holder and a member of the Coordination – Team (CTeam). As a member of the C-Team, coordinates activities with the Purchasing Department and appropriate L4 staff. Prepares purchase requisitions in the Purchase Requisition System (PRS). Utilizes the My Florida Market Place (MFMP) and Works. Follows the policies and procedures established for a PCard holder. Establishes and maintains accounting systems for reimbursement of expenses, using documentation of receipt and invoices. Compiles monthly inventory and disbursement of purchases. Maintains perpetual inventory of supplies. Complies with the provision of the Prompt Payment Law, Section 2.15.422, F.S and Chapter 3A-24, F.A.C.. Follows DC guidelines for purchasing, writes letters to request approval to spend grant funding, keeps spreadsheets/other reporting tools up-to-date and manages purchasing data. Establishes and maintains a Supply Level Tracking system for all DC L4s including medical, office and janitorial supplies. Assists program managers, supervisors, and DC Business Center team. Responsibilities include: Coordinating the establishing of minimum inventory re-ordering levels Ordering products Coordinating with Purchasing department in researching new products or initiating contact with new vendors Receiving inventory Ensures products received are timely delivered to the appropriate location(s) Coordinating with L4 supervisors for exceptional purchasing situations. Maintaining documentation for fiscal and communication with purchasing and fiscal offices routinely. Conducts site visits to educate staff in procurement process and validate just-in-time inventory. Answers incoming Disease Control phone calls as part of the DC Business Center. Including but not limited to signing into and out of the Avaya phone systems. Utilizing the established “hotline” system for clients who must speak with a clinic staff member immediately. Enter data in a variety of systems such as HMS, Availity, Change HealthCare and FLSHOTS. Completes time submission into People First and HMS-EARs according to agency standards. Attend meetings and training to maintain and improve skills and knowledge. Other related duties as assigned. Required Knowledge, Skills, and Abilities: Ability to establish and maintain effective working relationships with others. Understanding written sentences and paragraphs in work related documents. Knowing how to find information and identifying essential information. Using logic and analysis to identify the strengths and weaknesses of different approaches. Communicating effectively with others in writing as indicated by the needs of the audience (orally and written). Adjusting actions in relation to others' actions. Knowledge of Health Management System. Ability to use Microsoft 365 applications (Outlook, Excel, Word, PowerPoint, MS Teams). Ability to perform data entry Qualifications: Minimum: 1 year of customer service experience 1 year of data entry experience 1 year of experience answering phones 1 year of purchasing experience Preferred: 1 year of purchasing experience 1 year of Ariba software system (AOD) experience Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be theHealthiestState in the Nation. Values: I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems. A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners. E xcellence: We promote quality outcomes through learning & continuous performance improvement. Where You Will Work: 1105 E. Kennedy Blvd, Tampa FL 33602 The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You willbe required to provide your Social Security Number (SSN) in order to conduct this background check. Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans, and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. If there are any problems applying online, please call People First Staffing Administration: View phone number on click.appcast.io. Service Center hours are Monday through Friday, 8:00 a.m. to 6:00 p.m., ET. TTY users, call View phone number on click.appcast.io. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement. For assistance, call the People First Service Center at View phone number on click.appcast.io Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer. #J-18808-Ljbffr State of Florida