Contracts and Business Administration Manager

Job Description

Job Description

A privately held investment office in Greensboro is seeking an experienced Contracts and Business Administration Manager to support its real estate, facilities, purchasing, and general business activities.

This individual will work directly with the firm’s senior executive and principals to organize, document, and complete a broad range of business matters. The position is not a legal role but requires strong contract-administration experience, sound business judgment, and the ability to coordinate effectively with vendors, contractors, counterparties, and outside professional advisers.

 

Responsibilities

• Manage proposal activities and contracts for construction, remodeling, repairs, maintenance, professional services, insurance, vehicles, equipment, supplies, and other major purchases.
• Assist with leases, purchase and sale agreements, service agreements, consulting agreements, and related business documents.
• Coordinate due diligence, document collection, approvals, signatures, deadlines, and closing requirements.
• Maintain organized contract and transaction files and track renewals, insurance certificates, warranties, obligations, and follow-up items.
• Follow assignments through completion and assist with other business-administration matters as needed.

 

Qualifications

• At least five years of relevant experience in contracts administration, commercial real estate, facilities management, construction administration, property management, procurement, or business operations.
• Strong organizational, communication, negotiation, and business-writing skills.
• Strong attention to detail and demonstrated follow-through.
• Ability to manage multiple projects, contracts, and deadlines independently.
• High standards of discretion, integrity, and confidentiality.
• Proficiency with Microsoft Word, Excel, Outlook, and electronic document-management systems.