Full-Time & Part-Time Admin and Customer Support

Position Summary

The A/P Clerk performs a variety of accounting clerical tasks related to the maintenance/processing of payable account records/ invoices for Company’s various clients and vendors. Performs payroll functions for the Manager to ensure employees are paid in an accurate and timely manner.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Processing daily Accounts Payable (A/P) statements/reports with computer programs(Quickbooks Desktop & Appfolio)
• Receiving and verifying invoices and requisitions for goods and services
• Data-entering invoices for payment
• Processing backup reports after data entry
• Managing weekly checks and recording all checks into computerized software programs
• Preparing vendor checks for mailing and listing all vendor checks in a log tracking book
• Preparing manual checks as and when required
• Processing specific financial forms (e.g., tax forms, inventory/supplies order forms, etc.)
• Establishing and maintaining confidential employee files and employer/business files
• Calculating specific compensation rates for benefits and/or salaries (if applicable)
• Verifying employee pay amounts for hours of work, deductions, etc. (if applicable)
• Verifying coding and obtaining signatures for specific forms and records
• Maintaining inventory files and financial documents using an organized filing system as instructed electronically or non-electronically
• Recording administrative and office expenses in computerized programs
• Producing and preparing daily, weekly, monthly financial statements/reports for Manager
• Verifying transactions comply with financial policies and procedures established by the Company
• Upholding professionalism by providing courteous customer service to visitors, clients, and vendors
• Performing other duties as assigned

Minimum Qualifications (Knowledge, Skills, and Abilities)

• High school diploma or G.E.D. equivalent required
• Two or more years Accounts Payable (A/P) and/or payroll experience required
• Equivalent combination of education and/or experience will be considered
• General understanding of accounting practices and principles
• Experience with Quickbooks(required) and Appfolio(preferred but will train)
• Working knowledge of the Microsoft Office (e.g., Word, Excel, Outlook)
• Excellent computer skills using 10-Key by touch and ability to type 40 WPM
• Must possess proficient ability to communicate in English in oral and written format
• Ability to apply discretion and trust with confidential material
• Ability to maintain a high level of accuracy in preparing and entering financial data
• Ability to effectively apply analytical and problem solving skills
• Excellent time managing skills with the ability to multi-task, prioritize, and meet deadlines

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.