HR Assistant-2nd Shift

Job Description

Job Description

HR Assistant

Department: Human Resources

Reports To: Human Resources Manager

SUMMARY:

This position is responsible for answering telephone inquiries or directing calls to the appropriate personnel; greeting job
applicants and verifying that applications are complete and accurate; checking references and previous employment history of prospective Team Members. Posting job opportunities, placing advertisements and answering questions regarding job openings; scheduling interviews; distributing pay cards, completing forms and typing memos, correspondence. Entering new hire, rehire, termination and Team Member change information into the system(s); assisting with new Team Member orientation; answering Team Member questions regarding payroll, policies, benefits, etc.; handling employment verification for current and past Team Members; organizing meetings and Team Member luncheons; compiling data for reports and/or Team Member awards; maintaining confidential personnel records; ordering supplies;
and any other duties or special projects as assigned.

KEY RESPONSIBILITIES:
·Process: Employment application, check references, data entry, answer telephone, log application, direct group orientation, file paperwork, maintain attendance record, enter all absence for the plant, print attendance notification and files.

·Check the call-in recording & maintain the call in log, log in line sheets, produce weekly report for line sheets not turned in by
shift, prepare weekly reports to upper management.

·Process vacation requests, LOA's, monitor and key transfers, raises, promotion and demotion.
·Type letters, eligibility, verification, monitor and audit "pending" files.

·Verify that all new hire information in the folder and correct.

·All other job duties deemed by supervisor.

QUALIFICATIONS:

·Must have 1-2 years-previous experience.

· Bi-Lingual preferred.

·Must have excellent people skills, must have excellent communication skills and complete literacy, with
knowledge of Microsoft Word and Excel.

·Ability to perform basic spreadsheet functions.

·Must have excellent organizational skills, have good math and reading skills, data entry skills.

·Must have excellent current and past attendance record.

This position work hours are 2nd shift, 3pm-12pm but you may be required to come in early or stay late depending on the needs of the department and plant.

EDUCATION: Education beyond high school including less than two years of special training, vocational school
and/or college courses.

COMPUTER SKILLS: Standard computer skills including generating simple letters, spreadsheets and/or graphics for personal business use, along with creating simple queries and simply formatted data output using a fourth generation language.

NOTE: This job specifications should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required by their
supervisor.