Senior Facilities Project Manager

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Coordinates, facilitates and supervises the planning, design and construction of capital facilities projects.

Job Description:

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of this position.

Primary Responsibilities:

• Works with Facilities management team and/or directly with medical center senior management, as appropriate, to develop conceptual design from which decisions can be made as to the feasibility of projects both in terms of space planning and budget. (essential)

• Participates with Department Management, senior administrators and User Representatives in project program planning, budget assumptions and initial space planning/fit testing/schematic layout. Serves as primary Facilities liaison on designated program planning/projects as directed by Department Management. (essential)

• Develops a comprehensive Project Charter and detailed construction timeline consistent with the scope, budget and target completion date. (essential)

• Reviews all project related documents from design to construction documents/shop drawings to ensure that the deliverables will be the best possible product, consistent with medical center standards and in keeping with scope and budget targets. (essential)

• Manages design consultants, construction contractors and vendors. Serves as a lead with the architect, engineers and construction manager to ensure that the project is designed and built consistent with project scope, budget, and timeline. Works with design team to develop required paperwork and process to achieve Department of Public Health review and licensure approvals in a timely manner. (essential)

• Manages construction consistent with budget and identifies both cost and timeline impact of Construction Change Orders, User Change Requests and/or other unforeseen issues. Completes final budget reconciliation upon project completion, resolves all outstanding invoices and analyzes project costs for use in future project planning/budget development. (essential)

• Ensures compliance with routine inspections of the job sites to monitor compliance with the scope and design specifications, medical center standards, building code regulations, infection control measures, environmental safety interventions, and construction timeline. (essential)

• Oversees all aspects of a project to ensure its success including the acquisition of equipment, furniture, and other items required to render the space operational. Ensures projects are coordinated across campuses with all parties to mitigate impacts with regards to fire alarm, building systems, egress, critical campus functions, etc. (essential)

• Assumes a leadership role in working autonomously with medical center staff to solicit input and educate staff regarding construction impact, operations issues, and other safety concerns. (essential)

• Works with Program Controls Group (PCG) to evaluate change order requests to recommend contractual equitable adjustments regarding time and money to Director. Helps PCG to prepare bid documents and evaluate proposals. Partners with PCG and Director to evaluated bid tabulations and recommend contractual reward to Director. (essential)​

Required Qualifications:

• Bachelor's degree in Architecture, Engineering, Construction Management, or related field required; Master's degree in Architecture, Engineering, Construction Management, or related field preferred.

• 8-10 years related work experience required.

• 15-20 years of construction management experience is acceptable in lieu of a Bachelor's degree.

• Experience in the construction project management with a working knowledge of all phases of capital project implementation including planning, design, construction, start-up and closeout.

• Experience with Microsoft Office Project required. Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Preferred Qualifications:

• Experience with Computer Assisted Design (CAD) and Computer Assisted Facilities Management (CAFM) systems. Massachusetts registration as an Architect or Professional Engineer.

Competencies:

Decision Making: Ability to make decisions that are guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area.

Problem Solving: Ability to address problems that are highly varied, complex and often non-recurring, requiring staff input, innovative, creative, and Lean diagnostic techniques to resolve issues.

Independence of Action: Ability to set goals and determines how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction.

Written Communications: Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.

Oral Communications: Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.

Knowledge: Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.

Teamwork: Ability to lead collaborative teams for larger projects or groups both internal and external to the Medical Center and across functional areas. Results have implications for the management and operations of multiple areas of the organization.

Customer Service: Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.

Social/Environmental Requirements:

Work requires periods of close attention to work with out interruption. Concentrated effort of up to 4 hours without break may be required.

Work is varied every day, and the employee needs to be adaptable to respond to these changes and use independent judgment and manage priorities, no substantial exposure to adverse environmental conditions.

Health Care Status: NHCW: No patient contact.- Health Care Worker Status may vary by department.

Sensory Requirements:

Close work (paperwork, visual examination), Color vision/perception, Visual monotony, Visual clarity <3 feet, Conversation, Telephone.

Physical Requirements:

Light work: Exerting up to 20 pounds of force frequently to move objects. Some elements of the job are sedentary, but the employee will be required to stand for periods of time or move throughout the hospital campus. This job requires constant endurance-working up to 2 hours without a break, frequent sitting, walking, fine manipulation using both hands, keyboard use. There may be occasional standing and climbing. Rarely there may be repetitious crouching (>2 times/minutes), crawling, reaching-above shoulder height, reaching-below shoulder height, lifting and carrying items weighing up to 25 lbs and pushing items weighing up to 25 lbs.

Pay Range:

The pay range listed for this position is the annual base salary range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled