office Operations Coordinator

Job Description

Job Description

We are looking for an Administrative Coordinator to help keep daily business functions organized and efficient for a growing company in St. Petersburg, Florida. This role supports office administration, benefits-related coordination, and cross-functional operational needs in a fast-paced, highly regulated environment.

Responsibilities:

• Coordinate day-to-day office operations to ensure administrative activities run smoothly and efficiently.

• Support benefits administration tasks by assisting with employee documentation, enrollment coordination, and related communications.

• Partner with leadership to manage operational priorities and maintain organized workflows across the business.

• Maintain records, reports, and office documentation with a high level of accuracy and confidentiality.

• Assist with compliance-related administrative processes, including activities tied to cybersecurity and other regulated operating requirements.

• Prepare materials, schedules, and communications for internal meetings, projects, travel coordination and ongoing operational initiatives.

• Use Microsoft Office tools to create documents, track information, and support routine office reporting needs.

This is a permanent opportunity that is paying up to $75,000 depending upon experience. Please apply to Jane Gearhart if interested!

• 10+ years of experience in office operations, administration, or a closely related business support role.
• Prior experience handling benefits administration or employee support processes in a detail-focused environment.
• Strong proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Demonstrated ability to work effectively in a highly regulated setting with close attention to policies and detail.
• Strong organizational skills with the ability to manage multiple priorities and deadlines independently.
• Clear written and verbal communication skills with a detail-focused and service-oriented approach.
• Ability to handle sensitive information with discretion and maintain confidentiality at all times.