Recruitment Specialist

Recruitment Specialist

The Recruitment Specialist is responsible for managing the full-cycle recruitment process, including advertising positions, sourcing candidates, posting job openings, and screening and interviewing applicants. This role focuses on effectively matching qualified candidates with employment opportunities across all RHF communities while maintaining a strong pipeline of potential talent.

The Recruitment Specialist develops and implements recruiting strategies, builds candidate rosters, and ensures timely filling of vacancies. In addition, this role supports the offer process and pre-employment requirements, including drafting offer letters, securing approvals, and coordinating background checks and reference verifications.

The position also assists the VP of Human Resources, the HR Director and the HR Department with various administrative and operational tasks, including maintaining accurate documentation, supporting onboarding processes, and ensuring compliance with company policies and procedures.

The Recruitment Specialist works in close partnership with hiring managers and conducts final reviews of candidate selections, offers, and pre-employment documentation to ensure compliance, consistency, and alignment with organizational standards.

Key Responsibilities

Recruitment & Talent Acquisition

• Manage full-cycle recruitment for all RHF communities and corporate staff.
• Partner closely with hiring managers to understand staffing needs, job requirements, and position expectations.
• Post and advertise job openings internally and externally using platforms such as UKG, LinkedIn, Indeed, CareerBuilder, and ZipRecruiter.
• Ensure job posting language is accurate, consistent, and compliant with all applicable federal, state, and local employment laws.
• Develop and implement effective recruiting and sourcing strategies to attract qualified candidates.
• Screen resumes, conduct pre-screen interviews, and evaluate candidate qualifications.
• Coordinate and schedule interviews with hiring managers and track interview outcomes.
• Build and maintain a pipeline of qualified candidates for current and future openings.
• Partner with community job placement services, staffing agencies, and attend job fairs as needed.

Offer Management & Pre-Employment Process

• Draft and manage all employment offers, ensuring accuracy and alignment with approved compensation and organizational guidelines.
• Coordinate and track all offer approvals with appropriate leadership prior to extending offers.
• Oversee the full pre-employment process, including:
• Background checks
• Reference checks and employment verifications
• Ensure timely completion of all pre-employment requirements and maintain clear communication with candidates and hiring managers.

Onboarding & Compliance

• Provide guidance and support to management throughout the recruitment and onboarding process across all communities.
• Facilitate onboarding through UKG, ensuring all new hire documentation for corporate staff is completed accurately and in a timely manner. Secure required documentation, including:
• I-9 forms (with proper verification and signatures)
• Arbitration agreements
• Signed job descriptions
• Maintain and audit employee files to ensure compliance with company policies and legal requirements.
• Conduct periodic audits of employee records, including background checks and reference documentation.

HR Operations & Document Management

• Maintain organized and secure employee and applicant records, ensuring confidentiality at all times.
• Manage and update HR documents, job postings, and internal communications via the HR intranet and community boards.
• Ensure all hiring and personnel documentation is properly filed and compliant.

Access Control & Security Support

• Manage employee access systems, including fobs, keys, and building access credentials.
• Ensure timely deactivation of access for terminated or inactive employees.
• Track and resolve issues related to lost or malfunctioning access devices.
• Maintain accurate logs and ensure compliance with organizational security protocols.

Collaboration & Advisory Support

• Work closely with the VP of Human Resources, Regional Managers, Community Managers, and Executive Leadership to support hiring needs.
• Provide guidance and act as an advisor to leadership teams on recruitment strategies, hiring challenges, and workforce planning.
• Troubleshoot recruitment and onboarding issues and recommend process improvements.
• Assist the HR Department with additional duties and special projects as assigned.

Education and Experience Required

• Minimum of 3 years of experience in recruitment and human resources, including full-cycle recruiting.
• Experience with HR systems and Applicant Tracking Systems (ATS), preferably UKG.
• Strong understanding of recruitment processes, compliance, and HR best practices.
• Excellent organizational and time management skills with the ability to multitask in a fast-paced environment.
• Strong analytical and problem-solving abilities.
• High level of professionalism and ability to maintain confidentiality of sensitive information.
• Excellent written and verbal communication skills with the ability to interact effectively with all levels of the organization.
• Bachelor's degree in Human Resources or a related field preferred.

While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add or remove duties from particular jobs and to assign other duties as necessary.

Compensation: Actual base salary considers several factors including but not limited to geography, job-related knowledge, experience, and budget. The start of the salary range is typically associated with the minimum experience required.

The role is considered non-exempt and may be eligible for overtime pay in accordance with federal and state law. The anticipated base pay range for the position is $37.50- 44.23 per hour.

Benefits: Competitive pay, Health, dental, and vision insurance, Paid time off and holidays, Retirement savings plan 403B, Employee assistance and more, Term life and Voluntary supplemental life insurance.

Why RHF? At RHF, we are dedicated to making a meaningful difference in the lives of our residents. We strive to create vibrant communities where individuals can thrive, regardless of age or background. With over 60 years of experience in providing affordable housing and supportive services, RHF is a mission-driven organization that focuses on the well-being, independence, and dignity of every resident we serve. We offer a collaborative and supportive work environment, opportunities for professional growth, and a commitment to making a lasting impact in the communities we serve. Join us in our mission to create positive change and improve lives—because at RHF, we believe in making every day better for those who need it most.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.