Verbal Complaints Specialist III

Verbal Complaint Specialist III

At Newrez, we bring big thinkers and caring doers together to make home happen. We're a team built on heart and hustle, united by a commitment to show up for our customers, our communities, and each other. We believe that when our people thrive, homeowners thrive - and that's why we invest in your growth, wellbeing, and ability to make an impact.

Every day, we work to exceed the expectations of our residential mortgage borrowers and business partners through superior service, simple processes, and clear communication. We do this by empowering our employees, encouraging innovative solutions and recognizing great performance.

The Verbal Complaint Specialist III is responsible for supporting the Compliance Division by investigating and responding to these time sensitive mortgage servicing situations. Verbal consumer complaints may be received by the Loss Mitigation, Customer Service, Loan Servicing, or any other Servicing Departments. Verbal Complaints may be related to issues regarding SPOC availability, loss mitigation status updates, prior servicer loss mitigation efforts, fee disputes, payment disputes, loss mitigation denials etc., (all aspects of Loss Mitigation Servicing) and Foreclosure processes. This position is designed to support the sensitive nature of the escalations, as well as to provide training and mentoring to subordinate team members. The Verbal Complaint Specialist III must drive timely resolution for the homeowner to mitigate risk and exposure where possible, and to improve the overall customer experience.

The Verbal Complaint Specialist III works with various department leaders to investigate and resolve issues for the consumer. They are also responsible for the outreach efforts and further communication to consumers, after the complaint is received. They are required to research and write a response detailing the results of the research and resolution (if applicable) to the consumer's concerns. They provide this additional support to subordinate team members.

Additional responsibilities are reviewing other Verbal Complaint Specialist teammates' verbal responses. This position requires superior customer service skills including empathy, the ability to work under strict deadlines, and to conduct tasks with all levels of the organization. The Verbal Complaint Specialist III must demonstrate consistent accuracy, attention to detail, strong verbal, and written communication skills. The ideal candidate is someone who takes pride in problem solving and customer satisfaction.

Principal Duties

• Make outbound calls to homeowners within 24 hours of receiving a verbal complaint, to acknowledge the complaint and provide a point of contact until resolution.
• Research the homeowner's loan to determine the entire situation, confirm if any additional Compliance or Legal teams should be involved in the research, and next steps toward resolution. This requires experience with reading and understanding payment/transaction summaries, escrow analyses, insurance documents, loan origination documents, tax lines, loss mitigation documents, foreclosure documents and other mortgage servicing processes.
• Follow up with other department leaders on tasks that their department needs to complete before a resolution can be reached for the homeowner (having the assigned SPOC contact the borrower, having a fee analysis completed, etc.).
• Make outbound calls to homeowners when a resolution is reached, to discuss the resolution and confirm understanding with the homeowner.
• Updating and maintaining the database for verbal complaints, with details of the complaints and resolutions, for tracking and reporting purposes.
• Review written and verbal escalation responses from other writers and verbal specialist to ensure accuracy of information, the response addresses the complaint contents and the information provided is clear and understandable.
• Performs related duties as assigned by supervisor.

Education and Experience Requirements

• High School Diploma required.
• 5+ years of Mortgage Experience.
• Well-rounded knowledge of Consumer Financial Protection Laws and mortgage servicing specific regulations and requirements.
• Mortgage, consumer finance, loss mitigation, or foreclosure experience is required.

Knowledge, Skill, and Ability Requirements

• Superior Customer Service, verbal/phone and written communication skills are required.
• Intermediate knowledge of MS Word, MS Excel, and MS Outlook required.
• Familiarity with mortgage servicing systems required, MSP or Finastra Servicing Director
• Excellent work ethic, high productivity, and acute attention to detail needed.
• Must possess a short learning curve related to assimilation of new skills and tasks.
• Follow-up skills and an intense sense of accountability are a must.
• Superior organizational skills needed.
• Consistent demonstration to meet and exceed departmental goals.
• Ability to multi-task as well as quickly adapt to changing work assignments.

While this description is intended to be an accurate reflection of the position's requirements, it in no way implies/states that these are the only job responsibilities. Management reserves the right to modify, add or remove duties and request other duties, as necessary.

All employees are required to have smart phones that meet Company security standards with the ability to install apps such as Microsoft Authenticator. Employment will be contingent on this requirement.

We're a great place to work because we invest in what matters: your career, your community, your wellbeing, and your future. Our total rewards package is designed to support your whole self.

We offer benefits, programs, and perks that support you in every aspect of your life.

• Medical, dental, and vision insurance
• Health Savings Account with employer contribution
• 401(k) Retirement plan with employer match
• Paid Maternity Leave/Parental Bonding Leave/Caregiver Leave
• Adoption Assistance
• Tuition & Certification reimbursement
• Employee Mortgage Loan Program
• The Newrez Employee Emergency and Disaster Fund is a program to support our team members experiencing hardships

Through Newrez NOW, our Corporate Social Responsibility program, you'll have opportunities to give back, lead, and make a difference.

• 1 company-paid Volunteer Time Off day (with over 40,000 volunteer hours contributed since our inception)
• Matching Gifts Program - dollar-for-dollar up to $1,000
• Access to grants, nonprofit resources, and volunteer opportunities
• More than $6,000,000 donated since 2020
• 1 in 5 employees participates in at least one Employee Resource Group (ERG)

We're proud to be an equal opportunity employer- and celebrate our employees' differences, including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, and Veteran status. Different makes us better.