Administrative Services Specialist

Academic Services Specialist - Surgery The Academic Services Specialist is responsible for the full administrative coordination of one or more academic programs, such as Residency, Academic, Fellowship, Education or Credentialing; and other duties as assigned. ESSENTIAL FUNCTIONS Specializes in managing the administrative activities of an academic program, such as Residency, Fellowship, or other academic programs, with interrelated activities of other programs, departments, or staff to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications. Maintains the clinical or internship site assignments. Arranges clinical or internship supervision at clinical or internship site by assignment of faculty or preceptor. Ensures appropriate evaluation processes are in place and each student/participant receives evaluations. Schedules and oversees academic program activities in accordance with specifications (i.e. ACGME) and funding limitations. Maintains the assignment of faculty, facilities, and students. Ensures students/participants are progressing through training appropriately to achieve academic requirements. Provides policy interpretation, technical advice and problem solving assistance to students/participants. Refers issues to other resources as appropriate. Enhances student/participants experience by arranging extracurricular seminars, study sessions, or workshops. Develops, compiles, and writes program coursework communications and promotional literature for distribution, such as newsletters, brochures or flyers. Ensures materials for each training activity are available to student/participant and faculty member. Prepares periodic reports, financial statements and records on academic program activities, progress, status or other special reports for management or outside agencies. Utilizes various evaluation methodologies and tracks results. Analyzes results and recommends appropriate action. Evaluates program effectiveness and recommends improvements. Completes mandatory employee health, workers compensation, HR processes and other training and requirements in required time frame to ensure compliance with all FPI rules and regulations. EDUCATION and/or EXPERIENCE * Bachelor's degree in related field of study is preferred * Three to five years of administration of a program, preferably in higher education or healthcare setting * Accurate typing and data entry skills * Excellent organization and communication (oral and written) skills * Demonstrated proficiency of Microsoft Office Suite and software used by the department