Associate Director

About our Organization

Established in 1997, NYICFF’s mission is rooted in the belief of film as a path for young people to understand themselves and others. All programs are designed to celebrate the beauty and power of film, spark the inherent capacity of children to connect with complex, nuanced art, and encourage the creation of intelligent films that represent and celebrate unique, diverse, and historically excluded voices. NYICFF serves children, students, families, educators, filmmakers, and media arts professionals through its core activities: the annual, Oscar®-qualifying NYC film festival; national touring program; and Film-Ed, a media arts and literacy program.

Associate Director

Reports to: Executive Director

Supervises: Operations Coordinator; Marketing & Communications Manager

We are seeking a highly organized, collaborative, and mission-driven leader to oversee strategy, operational systems, program logistics, and organizational communications across all initiatives. This role is responsible for ensuring the smooth execution of programs year-round, supporting cross-departmental coordination, and maintaining clear, effective communication internally and externally.

The ideal candidate is an exceptional project manager and relationship builder who thrives in a fast-paced, creative environment and can balance strategic oversight with hands-on execution. Experience in arts administration, film exhibition, nonprofit operations, festivals, or event production is strongly preferred.

Key Responsibilities

• Serve as a member of organizational leadership contributing to strategic planning, institutional decision-making, and long-term goal-setting
• Supervise and support the Operations Coordinator and Marketing & Communications Manager through clear guidance, collaboration, and professional development
• Collect and analyze key data to generate insights and recommendations to support strategy, audience growth, and program effectiveness
• Support organizational communications and audience engagement initiatives in collaboration with marketing and leadership teams
• Oversee operational delivery for all organizational programs and initiatives
• Maintain databases related to patrons, ticket sales, contacts, and organizational records
• Develop, implement, and refine systems and workflows to ensure efficient and effective operations across departments
• Cultivate and maintain strong relationships with screening partners, venues, filmmakers, and community organizations
• Oversee management of the Kid Flicks Tour from creation through outreach, promotion, booking, print traffic, and partner relations
• Coordinate the creation of promotional and operational materials for programs/events

Festival Responsibilities

• Coordinate media creation, print traffic, and tech checks for festival screenings, and screening materials and screeners for use by staff and freelancers
• Serve as primary filmmaker liaison from film selection through screening, promotion, and future programming, including execution of licensing contracts events
• Coordinate master records of film information, filmmaker details, written descriptions
• Oversee filmmaker hospitality, including travel booking, scheduling, on-site hosting, and special events
• Assist with audience experience and front-of-house coordination during festivals and events

Qualifications

• 5-7+ years of experience in operations, arts administration, communications, event production, nonprofit management, or related fields
• Strong strategic thinking and creative problem-solving skills with ability to perform well under pressure and meet deadlines in a fast-paced environment
• Strong project management and organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage others while working collaboratively as part of a small, tight-knit team
• Proficiency with CMS platforms (e.g., WordPress), Adobe Creative Suite, and analytics tools
• Familiarity with film festivals, arts organizations, or cultural nonprofits preferred

How to Apply

This is an in-person position in NYC with opportunities for remote work weekly and includes weekends during the annual Festival in March.

Interested applicants should send a resume and cover letter with "Associate Director" in the subject line to View email address on click.appcast.io

NYICFF is an equal opportunity employer. Applicants receive consideration without regard to race, age, ethnicity, religion, gender, national origin, disability or any other basis prohibited by law.