Recorder Document Examiner/Indexer I

THE COUNTY OF EL DORADO The County of El Dorado is committed to promoting the power of public service by fostering a diverse and collaborative workplace where employees are empowered, respected and valued. The dedicated efforts taken by the Board of Supervisors continues to promote El Dorado County as a competitive employer that is committed to recruiting and retaining qualified employees by advocating for competitive salaries and excellent benefits. The County of El Dorado is also supportive of providing telework opportunities for employees consistent with business needs and in accordance with Board of Supervisors Policy E-12 - Telecommuting. Description The County of El Dorado is committed to promoting the power of public service by fostering a diverse and collaborative workplace where employees are empowered, respected and valued. The dedicated efforts taken by the Board of Supervisors continues to promote El Dorado County as a competitive employer that is committed to recruiting and retaining qualified employees by advocating for competitive salaries and excellent benefits. The County of El Dorado is also supportive of providing telework opportunities for employees consistent with business needs and in accordance with Board of Supervisors Policy E-12 - Telecommuting. OFFICE OF THE RECORDER-CLERK The Office of the Recorder-Clerk combines the dual responsibilities of administering official services and providing access to business filings, records, and real property documents. The office ensures that a vital link to the past is maintained for future generations by indexing and archiving documents of historical, commercial, and legal significance to provide public access to unblemished and accurate records within the county. The El Dorado County Recorder-Clerk processes documents related to birth certificates, death certificates, marriage licenses, certified copies of vital statistics, document filings, and recordings of real property; and conducts civil wedding ceremonies. THE OPPORTUNITY Step into the role of Recorder Document Examiner/Indexer I and bring your skill in reviewing legal documents to the County’s Recorder-Clerk’s Office, where you will gain valuable experience processing, recording, and indexing documents related to real and personal property and vital records while assisting visitors, providing accurate information in accordance with legal codes and recording requirements, and performing a variety of responsible office support duties; if you’re ready to build a strong foundation in public-service document processing and grow your career, join our team. The Selected Candidate Will Have The Opportunity To Receive, examine, and classify a wide variety of legal documents, including, but not limited to, land-related documents, marriage, birth, death and other vital statistics, liens and releases, and abstracts of judgments; ensure adherence to legal codes and recording requirements. Examine legal documents for sufficiency of information, jurisdiction, and appropriateness of recording; return documents in person or by mail that may not be recorded, noting discrepancies and reasons for rejection. Compute and accept payments of fees; issue receipts; account for monies received on a daily basis by balancing against records of receipts. Operate specialized department computer system entering information from recorded documents into permanent indexes by major categories, such as dates, fees, taxes, document numbers, names, places, or addresses. Process documents from outside sources via an Electronic Recording System. Provide customer service to the public over the counter and by telephone regarding document recording procedures and requirements. For a full description of duties and responsibilities, please review the job description here. Bring your attention to detail and commitment to helpful customer service to the County’s Recorder’s Office. The ideal candidate for Recorder Document Examiner-Indexer I enjoys working with records, checking information for accuracy, and helping people understand established procedures. We are seeking someone who is organized, comfortable using computers, and able to communicate clearly and courteously with people from varied backgrounds. A willingness to learn document recording and indexing procedures, follow instructions carefully, and ask questions when information is unclear will help the successful candidate develop in this entry-level role. Human Resources will assess your application to determine if you are minimally qualified using the following recommendations: Any combination of the required experience, education, and training that would provide the essential knowledge, skills, and abilities is qualifying. Recorder Documents Examiner/Indexer I Equivalent to graduation from high school and one (1) year of office support experience in a legal court or similar office setting; or two (2) years of increasingly responsible clerical experience at a level equivalent to the County's class of Office Assistant II. Click here to view the minimum qualifications for Recorder Document Examiner/Indexer I, as well as the physical, environmental, and working conditions. If you have any questions regarding this recruitment, contact Kim Rose in Human Resources at View email address on click.appcast.io. Click here to get tips for applying with the County. RECRUITMENT PROCESS A training and experience evaluation will be utilized to determine an applicant's ability to continue in the recruitment process ranking for referral to specific vacancies. Based upon the information in the application and/or responses to supplemental questions, the applicant's education, training and experience will be evaluated using a pre-determined formula. Supplemental questions play an integral role in this recruitment process. Please take the time to provide thoughtful and thorough responses. The information you provide may be used to determine your ranking for referral to specific vacancies. All work experience that is described or included in your response(s) MUST be included in the "Work Experience" section of your application. Do not refer to a resume or other documentation. For more information on the recruitment process, click here. Based on the department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures. Additional Information The County of El Dorado is recruiting applicants for Recorder Document Examiner/Indexer I Extra Help. This recruitment will establish a list for the purpose of filling current and future extra help vacancies for at least three (3) months. This recruitment will establish a list for the purpose of filling current and future full time, part time, limited term and extra help vacancies for at least three (3) months. In accordance with Personnel Rules 1103.1 and 1105.1, an extra help or limited term employee may be transitioned into a regular employee if the department in which the employee works has a vacant allocated position for the same classification as held by the extra help or limited term employee and the appointing authority requests such transfer. We Are Currently Recruiting For The Following One (1) full-time vacancy in the Office of the Recorder-Clerk located in Placerville, CA. Click here for Frequently Asked Questions. The County of El Dorado is an Equal Opportunity Employer and encourages applicants from diverse backgrounds to apply. Many job classifications require a pre-employment medical screening. Depending on the job classification, medical screening may include testing for drugs, including but not limited to marijuana; a positive test may result in revocation of an employment offer. As required by Internal Revenue Service Publication 1075, individuals in positions that have access to Federal Tax Information (FTI), will be subject to a background investigation and a criminal history check. In addition, individuals hired into positions that have access to FTI will be re-investigated at least once every five (5) years. Not just rustic mining towns and historic sites - Today El Dorado County is a year-round vacation destination overflowing with outdoor adventure, inviting agritourism locations, enriching family activities, and a proud Gold Rush history. Escape the traffic and smog because El Dorado County is just: 40 miles to Downtown Sacramento 50 miles to Sacramento International Airport 129 miles to San Francisco Here are a few of the many activities and events available throughout El Dorado County: Hiking, Camping, Fishing, Boating, and Watersports Skiing and Snowboarding Live Music and Music Festivals Local Craft Breweries and Wineries El Dorado County Fair Placerville Speedway Races Farm to Fork Restaurants Local Shopping Gems Employees who are buying a home in El Dorado County may qualify for down payment assistance. Click here for more information. CHECK OUT OUR VIDEO TO LEARN MORE! The County of El Dorado participates in the E-Verify program to confirm employment eligibility. If hired, the information you provide on your Form I-9 will be used to verify your authorization to work in the United States. Learn More E-Verify Notice of Participation Right to Work The County of El Dorado is committed to providing a comprehensive, flexible benefits program to meet your needs! For Your Health And Well-Being Medical Dental Vision Flexible Spending Accounts - FSA & HSA Employee Assistance Program (EAP) Basic Life Insurance Long Term Disability (LTD) County sponsored Wellness program Discounts on gym memberships For Your Financial Future CalPERS Retirement Deferred Compensation (457) Plans Optional Life Insurance For Your Work/Life Balance Paid Holidays Floating Holidays Vacation and sick leave accruals Personal and bereavement leave Below is a comprehensive benefit summary based on full-time, regular employment for the bargaining unit to which this classification is assigned. Revised 1/2025, valid until modified by successor MOU or negotiated agreement. To learn more about the benefits offered by the County of El Dorado please visit our website located here. Extra help employees are not considered regular employees, therefore do not attain civil service status, and do not receive benefits or paid leaves; however, they do accrue sick leave consistent with the law. 01 To provide us with an opportunity to evaluate your background, responses to the Supplemental Questions are required in addition to your application. Supplemental questions play an important role in this recruitment process. Please take the time to provide thoughtful and thorough responses. The information you provide may be used to determine if you continue in the selection process and your ranking on the eligible list. All work experience described or included in your response(s) MUST be included in your application's "Work Experience" section. Do not refer to a resume or other documentation. Additionally, ensure that your responses are your own and not generated by artificial intelligence (AI) or other automated tools, as this may result in disqualification from the recruitment. I acknowledge receipt of this information 02 Describe in detail your experience performing work that required accurate entry, review, or maintenance of information, such as names, dates, numbers, forms, or records. 03 Describe in detail your experience reviewing, organizing, filing, or retrieving documents or records using established procedures. These may include office records, applications, real estate documents, government forms, or other comparable materials. 04 Describe in detail your experience assisting customers or members of the public in person, by telephone, or through written communication. Provide a specific example of helping someone understand a requirement or procedure or addressing a concern. Required Question #J-18808-Ljbffr County of El Dorado