Transaction Coordinator

JLL empowers you to shape a brighter way .


Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.


What this job involves


We are looking for a Transaction/Deal Coordinator to join our Leasing Operations team. The successful candidate will provide white glove transaction support to a highly dynamic, successful team of brokers. Only those with a laser focus on details, thrive on deadlines and capable of managing up will succeed. We need a team player that can contribute across operational & financial functions while supporting the business to drive and grow revenue.

This role provides a unique opportunity and exposure to all aspects of the commercial real estate business and our firm. You will partner with local marketing, research, finance and HR business partners as well as work alongside our executive leadership team.


General/Operations

• Act as primary liaison between brokerage, operations & corporate finance.
• Provide outstanding customer service to brokerage team, finance team & external clients.

Transactions

• Manage brokerage pipeline at 100% accuracy
• Review & submit commercial real estate deals for revenue recognition - collect & validate required documents & maintain lease database and files.
• Calculate & generate invoices upon request, within 48hrs.
• Process and validate all transactions within JLL database.
• Maintain leasing deal database - ensure all data (new and historical) is accurate.
• Provide Reporting to brokerage, leadership and local business support lines to support business development, revenue projections and collections.

Finance

• Manage Property Marketing Reimbursables - Validate contracts, oversee project tracking and billing, manage AR.
• Review and provide updates on important financial reporting in partnership with operations, brokerage and finance leadership teams
• Accounts Receivable Management - ensuring timely collections

Qualifications:

• Bachelor's Degree required.
• 2-3 years of relevant work experience in a professional company environment preferred.
• Must be resourceful, proactive, problem Solver who is detail oriented.
• Able to adapt to strong personalities and maintain a customer focused work ethic.
• Proficiency with Microsoft Office Suite (strong-above average Excel skills) & Adobe Acrobat
• Ability to learn new software and internal JLL platforms.
• General knowledge of financial terms and principles. Ability to calculate complex figures with accuracy.
• Enjoys working in a fast-paced, dynamic environment.
• Strong time management skills and ability to work both independently and with a team environment.
• Excellent written and oral communication skills: ability to communicate effectively with different audiences and present complicated information clearly.
• Must have a positive attitude and willingness to learn.
• Ability to stay calm under pressure and multiple deadlines, assigned last minute.
• Must be accountable and able to assert discretion and professionalism when given access to confidential and private information.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

75,000.00 - 80,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site -Irvine, CA

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at View email address on click.appcast.io. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.