Purchasing Agent

Recruitment notice:

Platte River Power Authority does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based placement services. No agency emails, calls, or solicitations to staff are accepted without a valid agreement. Any unsolicited resume submitted to staff will be considered property of Platte River Power Authority and with no obligation to pay any referral fees.

Job summary

Platte River is looking for a Purchasing Agent responsible for purchasing materials, supplies, and spare parts needed for daily operation. Responsible for maintaining the overall inventory levels in the assigned warehouse(s), maintaining the cleanliness of the warehouse and serving as a subject matter expert (SME) for all purchasing and warehouse related software. Provides support to the warehouse for the operation, maintenance and courier activities at assigned warehouse and other buyers within the organization.

This position is not eligible for remote or hybrid scheduling.

Essential duties and responsibilities

• Models the mission, vision, values, and culture of the organization
• Processes requisitions, purchases materials, follows up with vendors and requestors, and resolves problems that may arise during the procurement process
• Locates vendors for materials, equipment, supplies, or services and works with them to determine product availability and terms of sales
• Develops strategic alliances with vendors
• Assists the material control specialist with warehouse activities which includes issues/receipts, shipping out materials, inventory cycle counts, lifting heavy materials and operating a forklift as needed
• Arranges transportation for ordered materials
• Maintains proper inventory levels for spare parts
• Obtains quotes from vendors when required
• Provides excellent customer service with internal and external partners to facilitate purchases
• Monitors and research past due open purchase orders
• Maintains relationships with carriers and monitors delivery schedules to and from the warehouse
• Ensures the warehouse is clean and well organized, at all times, to facilitate daily operations and ensure safety
• Collaborates with accounts payable department to resolve issues with invoices
• Ensures timely processing of outgoing shipments
• Supports warehouse activities, which include receiving, issue of items to requestors, shipment of materials, inventory cycle counts, and lifting materials and operating a forklift.
• Serves as the subject matter expert (SME) for all purchasing and warehouse related software, including training of all such software

Other functions

• Assists in certificate of insurance process and maintain vendor records including current W-9
• Attends department and safety meetings and trainings
• Performs other duties as assigned

Knowledge, skills, and abilities

• Working knowledge of work orders, requisitions, and purchase orders
• Experience with purchasing negotiation (price, delivery, freight)
• Experience with terms and conditions
• Experience with certificates of insurance
• Above average use of computers, Microsoft Office products and asset management software
• Excellent communication skills both verbally and in writing
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals
• Ability to create and edit process documents
• Ability to understand, learn, use, and train on the Oracle ERP system
• Ability to use and train on all warehouse and purchasing software and processes
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers
• Ability to maintain effective working relationships
• Skilled at planning and organization
• Experience with contract negotiation process if preferred

Qualifications

Required education and licenses

• High School diploma, GED or equivalent

Required work experience

• Two years of experience working as a purchasing clerk, purchasing agent, or similar role in purchasing
• Experience working with purchasing software
• Intermediate experience using all Microsoft office products
• Ability to work more than 40 hours a week, when required

Preferred education, licenses and work experience

• Three or more years of experience working in purchasing
• One year of experience working in a warehouse
• Experience using Oracle ERP systems

Physical demands

Minimal physical effort typically found in clerical work. Primarily sedentary, may occasionally lift and carry light objects. Minimal walking or standing as needed.

Hazards

Occasional hazards that are predictable or well protected against.

Work environment

Potentially exposed to hazardous conditions that my lead to workplace injury such as working in heights, exposure to fly ash or energized electrical equipment.

Pay

Salaries are paid bi-weekly and are annualized below for reference. Factors that may be used to determine actual salary include specific skills, years of experience, education, and certifications.

• Full range: $76,342 to $103,089
• Hiring range: $76,342 to $89,827