Part Time Office Attendant (Public Works)

Part-Time Office Attendant

The primary function of an employee in this class is to perform routine clerical and office support to a department, division or program. This is accomplished by responding to inquiries and providing general information, typing basic documents, entering and validating data, providing telephone and office coverage, and other routine office activities. Assignment also includes providing assistance in the planning and holding of events, trips, activities in support of Public Works.

Works under general supervision of department administrative staff.

None

High School Diploma or GED equivalent

One (1) year of experience in an office setting performing general clerical duties

Public contact and/or cash handling/recording experience.

Use of computer and related software experience, preferably with Microsoft Office products, OR

Any combination of education, experience and training which demonstrates the knowledge and experience to perform the duties and responsibilities of the position.

Special Requirements Valid Arizona state driver's license or ability to obtain one within six (6) months.

Provides assistance, responds to inquiries and requests for information and refers, when necessary, to appropriate staff.

Maintains, files and retrieves materials using established filing systems.

Updates and maintains automated data management systems and review input for accuracy; Retrieves and reports information as needed.

Receives forms and other documents; records or logs receipt of documents and prepares them for processing.

Assists in composing, typing, proofreading and editing documents; checks forms and materials for accuracy and completeness.

Assists in coordinating department events and provides assistance during events.

Provides excellent and proficient customer service to both internal and external customers.

Communicates and acts in a professional manner with the public, co-workers, and work contacts.

Regular attendance is an essential function of this job to ensure continuity.

May be required to work early mornings, evenings, weekends and holidays as needed.

Performs all work duties and activities in accordance with City policies and procedures; follows safety policies and practices, works in a safe manner, and reports unsafe activity and conditions.

Operates a city vehicle to run errands and attend to events.

As needed, unlock and lock facilities.

Performs related duties as required.

Performs special assignments as requested.

Working knowledge of recordkeeping practices and procedures; Effective customer service procedures and techniques; Standard office practices and procedures; English spelling, grammar, and punctuation; File management and storage using good organization practices; Cash handling, accountability and recording.

Skill in the effective, safe operation of listed tools and equipment; Utilizing computer hardware and software to accomplish work assignments (i.e., Microsoft Office) and demonstrate proficiency to update documents, spreadsheets, and databases.

Understand and follow directions given by immediate supervisor; Keep and maintain complete and accurate manual and electronic recordkeeping and filing systems; Establish and maintain effective working relationships with other City employees and the public; Respond to requests and inquiries tactfully and courteously; Perform basic arithmetic calculations; Communicate effectively both orally and in writing; Use equipment and tools properly and safely; Participate in teamwork productively and establish and maintain effective working relationships with employees, supervisors, and the public; Maintain regular attendance and recognize attendance as an essential function of this job to ensure continuity.