Student Data Technician I

Salary: $21.69 - $27.77 Hourly
Location : Throughout Poway Unified School District, CA
Job Type: Full Time
Job Number: 25-0211
Site/Dept: District-wide
Opening Date: 06/08/2026
Closing Date: 6/16/2026 4:00 PM Pacific
Number of Working Months: 11


Description
The current vacancy at Black Mountain Middle School, 40 hrs/week, 11 months/ year.
**This list will also be used to fill future vacancies that occur within this classification throughout the 26-27 school year.**

PUSD Classification Salary Range (28): $21.69 - $27.77 per hour
Anticipated Hiring Salary Range: $21.69 per hour (step 1) - $25.15 per hour (step 4)

Selection Procedure
Applications will be screened, and those candidates whose backgrounds best match the requirements of the position will be invited to participate in a competitive examination process, Invites will be sent on/ by Tuesday, June 23 for an exam session to be held the morning of Friday, June 26th.
At the conclusion of testing (which may include subsequent assessments), an eligibility list will be created which will be active for a period of six (6) months (Merit Rule 50.100.1). Selection for the position will be made from among the top three (3) ranks of candidates.


BASIC FUNCTION:
Under the direction of the middle school Principal or Assistant Principal, perform a variety of independent clerical and technical services; register and schedule middle school students according to established procedures and policies; maintain records and prepare reports.
DISTINGUISHING CHARACTERISTICS:
A Student Data Technician I performs a variety of network support duties related to the middle school master schedule, student scheduling and registration, and grade reporting and records. A Counseling Assistant provides clerical support to a high school counseling office by performing a variety of clerical services.

Examples of Duties

REPRESENTATIVE DUTIES:
Perform a variety of network support duties related to middle school master schedule; input and assure the accuracy of middle school master schedule courses; assist school staff, counselors, and teachers regarding master schedule issues; provide and receive information related to master schedules, schedule changes, conflicts course codes, and other issues as required.

Register and enroll new middle school students according to established policies and procedures; verify and assure accuracy of registration information; input registration data into computer; distribute registration records; request and process foreign, domestic and out-of-district school transcripts; respond to transcript requests.

Respond to inquiries and provide assistance to staff, students, and the public; schedule counseling appointments; answer telephone calls, and provide information and assistance to callers, visitors, staff, and students.

Perform a variety of independent clerical and technical services; maintain and input student data into SASI database; prepare a variety of reports, lists and other materials as requested; schedule meetings and appointments as assigned; process a variety of forms and applications.

Prepare and maintain middle school student schedules; respond to and process schedule change and class requests; print schedules and class lists; notify teachers and counselors of new students; prepare and update enrollment cards; assist with preparing middle school master schedules; assure related paperwork is received and completed in a timely manner.

Receive and process student grades and grade changes; prepare and print report cards and progress reports; notify teachers, counselors and parents of academic issues.

Establish and maintain middle school student cumulative records, updating with grades and other student information; transfer cumulative records to other schools for exiting students; establish and maintain related filing systems.

Monitor inventory levels of registration and grading materials.
Prepare and maintain a variety of records and reports related to middle school students, class schedules, staff and instructional programs; prepare a variety of forms, applications, and packets; compile and duplicate related materials as needed.

Operate a variety of school office equipment..
Participate in other assigned activities such as coordinating orientation activities, and assisting with student testing activities.

Train and provide work direction and guidance to student assistants as assigned by the position.

Perform related duties as they relate to this classification.

Minimum Qualifications
EDUCATION AND EXPERIENCE:

Graduation from high school and two years of responsible clerical experience.

SELF-CERTIFICATION OF TYPING/KEYBOARDING SKILLS:
* This classification requires that incumbents be skilled in typing/keyboarding at a minimum of
45 words per minute. Applicants must certify in writing that they have such skills. Demonstrated
proficiency will be expected during the probationary period for the class.

Supplemental Information
WORKING CONDITIONS:
ENVIRONMENT:
School office environment
Constant interruptions
PHYSICAL DEMANDS:
Sitting for extended periods of time
Dexterity of hands and fingers to operate a computer keyboard
Seeing to read a variety of materials
Hearing and speaking to exchange information in person or on the telephone
Bending at the waist, kneeling or crouching to retrieve files
This classification description describes the general nature of the work performed, representative duties, as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, work steps, and skills required of the classification.

KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Modern office practices, procedures, and equipment.
Record-keeping, report preparation, and filing techniques.
Correct English usage, grammar, spelling, punctuation, and vocabulary.
Oral and written communication skills.
Interpersonal skills using tact, patience, and courtesy.
Basic subjects taught in District schools including arithmetic, reading, writing, grammar, and
spelling.
Telephone techniques and etiquette.
ABILITY TO:
Provide clerical support to an assigned middle school counseling office.
Perform a variety of independent clerical and technical services.
Register and schedule middle school students.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Learn laws, rules, and regulations related to assigned activities.
Maintain records and prepare reports.
Operate a computer and assigned software.
Assemble, organize, and prepare data for records and reports.
Complete work with many interruptions.
Type at an acceptable rate of speed. *
Plan and organize work.
Meet schedules and timelines.
Work confidentially with discretion.
In accordance with Personnel Commission Rules and Regulations of Classified Service # 70.200.1, new employees to Poway Unified School District will be placed at Step 1 (Minimum Salary) of the official salary range designated for the position. Any variances in initial placement are addressed in, and shall be carried out in agreement with, this rule.
The Poway Unified School District (PUSD) is an equal opportunity employer/program and is committed to an active Nondiscrimination Program. PUSD prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics.
For more information, please contact the Title IX/Equity Compliance Officer, Associate Superintendent of Personnel Support Services, Poway Unified School District, 15250 Avenue of Science, San Diego, CA ,
Poway Unified School District offers an excellent benefits package for eligible contract employees who are contracted for 20 (twenty) or more hours per week.

Benefits include:

• Retirement - CalPERS
• Holidays - 18 paid holidays per year (based on 12-month employment contract)
• Vacation - Starting at 12 days per year for 12-month employees, increasing with length of service
• Sick Leave - 12 paid sick days per year (for 12 working months)
• Medical and Prescription Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Travel Insurance
• Flexible Spending Accounts
• Wellness/Mental Health Benefit
• Flexible Benefit Plan Options

For further information regarding our benefits, please visit our website at:
01


The following supplemental questions will help us determine how well you meet the minimum employment qualification standards for this position. Qualified means that you meet the minimum qualifications found in the job description. Incomplete responses will disqualify your application or reduce the credit given for your qualifications. Respond honestly and truthfully to all questions. Over-evaluating your skill level is considered providing false and/or misleading information. Applicants found to have provided false or misleading information of their skills may be disqualified from further employment processing, or if hired, immediately terminated from employment. Please note: (*) Answering "See Application" or "See Resume" on any of the following questions may result in your application being disqualified from further consideration in the recruitment process. (*) Your related work experience must be clearly shown in the areas for work history on your application. (*) The information provided in answering these questions will be considered in determining whether you will move to the next step and may be used as part of a technical and experience evaluation. (*) I acknowledge that I have read and understood the above statement. (Please initial in the space provided below).
02


What is your highest level of education?

• College coursework, but did not obtain a Degree
• Associates Degree/Technical College
• Bachelor's Degree
• Graduate Degree (MS, MA, MBA, MPA, JD, PhD, PsyD)
• High School Diploma or Equivalent
• None of the above

03


Please check the box the best describes your clerical experience.

• Less than 1 year clerical experience
• 1 to 2 years clerical experience
• 2 to 5 years clerical experience
• 5+ years clerical experience

04


To substantiate your response above, please list your relevant clerical work experience. Be sure to include your employer, position, and length of time performing that work. Note: Part time work will require more years to reach an equivalent experience level. List "N/A" if not applicable.(Note: Any experience listed here MUST also be included in the work history of your application. Answering "See Application", "See Resume", or not providing a response may disqualify your application from further consideration.)
05


Describe any experience you have performing clerical duties in a SCHOOL environment? List "N/A" if not applicable.(Note: Any experience listed here MUST also be included in the work history of your application. Answering "See Application", "See Resume", or not providing a response may disqualify your application from further consideration.)
06


Summary Areas: Check below the areas/ programs in which you have experience.

• Filing
• Data entry
• Maintenance of records
• Working with schedules and timelines
• Operating office equipment: copier, phones, etc.
• School: Processing school registration
• School: Coordination of school office work

07


Typing: This classification requires that incumbents be skilled in typing a minimum 45 words per minute. A typing test will not be given. Applicants must certify that they have such skills. Demonstrated proficiency will be expected during the probationary period. I certify that my typing speed is (at least) 45 words per minute.

• Yes
• No

Required Question