House Manager & Family Assistant

House Manager & Family Assistant

Location: Tiburon, CA 94920

Employment Type: Part-Time, 10-12 hours per week

Schedule: Tuesday and Friday, 8:00 AM - 1:00 PM

Compensation: $40-$47 per hour, based on experience. Mileage reimbursement provided for work-related errands.

Start Date: September 2026

Requirements

• Maintain a smoke-free environment.
• Reliable transportation and a valid driver's license.
• CPR/First Aid Certification preferred.

About Our Family

We're an active, energetic family of six living in the beautiful waterfront community of Tiburon. With two parents balancing demanding full-time careers, four children (ages 8, 5, and 2-year-old twins), two cats, and two wonderful au pairs, our home is full and dynamic. We enjoy spending time outdoors, staying active, and exploring all the Bay Area has to offer as a family.

Our home runs on consistency, organization, and well-established systems. Our children thrive on routine, our au pairs provide dedicated childcare, and weekly cleaners manage general housekeeping. We're seeking an experienced professional who can step into an already well-functioning home, quickly learn and maintain our systems, and take ownership of the details that keep daily life running seamlessly.

We value professionalism, sound judgment, initiative, and attention to detail. The right person will be proactive, highly capable, and thoughtful - someone who sees what needs to be done, follows through, and identifies opportunities to improve systems when needed. We see this role as a trusted partnership with someone who takes pride in creating order, efficiency, and ease for our family.

Who You Are / What We're Looking For

You are calm, naturally organized and you genuinely enjoy bringing order to a busy home. A true self-starter, you don't need a checklist each morning - you naturally anticipate what needs to be done, take initiative, and follow through with confidence. Highly intelligent, emotionally aware, and forward-thinking, you're able to think several steps ahead, solve problems independently, and adapt with ease.

A quiet confidence defines your approach to work. You read situations well, communicate thoughtfully and understand the importance of discretion, professionalism and building rapport within a family environment. Proactive, resourceful and exceptionally organized, you're always looking for ways to make a home run more smoothly.

Your interactions with children are intentional - you choose your words carefully, are mindful of the environment you're helping to create, and support their development with warmth and patience. Respect for the family's values around screen time are non-negotiable to you and you understand that being fully present means your phone is put away while you're working.

You bring exceptional organizational skills, sound judgment and a high level of personal accountability to the role. Clear communication, strong self-management, and meticulous attention to detail are among your greatest strengths. You thrive in a dynamic environment, anticipate needs before they arise, and take pride in creating calm, order and consistency for the family.

Fluent English communication is essential for the thoughtful, nuanced and fast-paced coordination this role requires.

Key Qualities Include

• Professionalism & Discretion: Comfortable supporting a household while maintaining exceptional professionalism, strong boundaries and complete discretion
• Proactivity & Self-Sufficiency: Take initiative, anticipate needs, and manage responsibilities independently without requiring frequent direction or reminders
• High Emotional Intelligence & Sound Judgment: Combine sharp critical thinking with emotional awareness, reading the room, communicating thoughtfully and making confident, well-reasoned decisions.
• Healthy Meal Planning & Prep Experience: Confidence planning nutritious, delicious meals while thoughtfully accommodating family preferences and dietary needs
• High Standards for Tidiness & Routines: Capable of creating and maintaining systems for household organization, tasks and daily routines to keep the household running smoothly

Key Responsibilities

Household Organization & Maintenance

• Build and maintain household organization systems
• Home resets: tidying surfaces, dishes, vacuuming or sweeping high-traffic areas
• Maintain organization and tidiness in high-traffic "drop zones" throughout the home (vehicles, garage, closet, etc.)
• Seasonal clothing swaps
• Prepare and coordinate donation and consignment drop-offs
• Event, holiday, and guest prep
• Change batteries, light bulbs, and smoke detectors as needed

Inventory & Errands

• Restock pantry, fridge, and household supplies
• Manage running shopping lists
• Manage household orders and subscriptions (Amazon, coffee subscriptions, etc.)
• Handle returns, coordinate weekly dry cleaning drop-off and pick-up
• Proactive gift shopping based on upcoming birthdays and occasions
• Handle inbound packages and break down boxes

Meal Support

• Support with weekly meal planning, with an eye toward expanding the kids' palates beyond the family's current preferences and routine
• Prep healthy snacks (e.g., homemade muffins as a nutritious alternative to store-bought)
• Create grocery shopping lists for family use
• Follow family dietary preferences (no beef, shellfish, or fish for one parent)
• Kitchen clean-up and general maintenance

Laundry & Linens

• Wash, fold, and organize parents' laundry
• Ironing, steaming, and special garment care as needed
• Maintain tidy, well-stocked laundry areas

Family Support

• Calendar management for family and kids, including proactive logistics planning for activities
• Coordination support for kid birthday parties

Deep Cleaning & Special Projects

• Occasional deep cleans of fridge and oven
• Composting trash can maintenance
• Empty and clean the grill
• Refresh and reorganize garage, mudroom, and entryway on an ongoing basis
• Toy management: audit broken or outgrown toys, rotate toys, manage baby gear
• Periodic wall spot-cleaning and touch-ups

Vehicle Upkeep

• Assist with scheduling regular maintenance for family vehicles
• Coordinate car washes and interior organization of vehicles on a regular cadence

Vendor & Property Oversight

• Oversee landscapers (Bonus: Spanish language skills for direct communication about specific property needs)
• Research and coordinate vendor quotes and repairs
• Manage household maintenance platform and to-do list
• Maintain outdoor spaces (toys, kids play structures)

Pet Care

• Empty automatic litter boxes weekly
• Manage food subscription and ensure supplies are stocked
• Schedule vet appointments as needed
• Coordinate or set reminders for flea and tick prevention

How to Apply

To apply, please send the following to Sage Haus:

• A short intro letter telling us about yourself and why this role is a great fit
• An updated resume
• Three professional references with name, relationship, and contact information

Please note: this role requires a background check.

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