Facilities Project Manager

This is an exciting time to join NJM Insurance Group as we continue to expand into new markets! With a nationally ranked reputation for outstanding customer service and a history that spans more than a century, NJM is a leading provider of worker’s compensation, automobile and homeowners’ insurance.

Become a member of our team and you’ll be part of company who operates for the sole benefit of its policyholders and is committed to maintaining the highest levels of service. Team members are offered a competitive compensation.

NJM is seeking a Facilities Project Manager ( Senior Facilities Project Leader is the official NJM Title) to Plan, initiate and manage Facility Operations projects of varying complexity as assigned from inception to completion.

This role will plan, initiate and manage Facility Operations projects of varying complexity as assigned from inception to completion. The Project Leader will develop, control, and monitor project scope, budgets, schedules, and progress to ensure goals and objectives are being met. Provide guidance to other members of the project team to ensure they have the resources needed to deliver successful project outcomes. Apply sound architectural, engineering, and project management principles and practices. Ensure that all work and activities support NJM's standards for quality and good stewardship. Responsible for processing invoices, requisitions, approvals and managing project financials, along with providing management with weekly progress reports and communicating when additional resources are required to stay on schedule. Handles the lifecycle planning of facility projects and assets combined with long-term budgeting as relates to CAPEX planning.

This is not a Hybrid role and must work in West Trenton 5 days per week.

Essential Duties and Responsibilities: Essential functions of this job are listed below in order of priority. Reasonable accommodations may be made to enable individuals to perform the essential duties. Regular and predictable onsite attendance is an essential function of the job.

o Plan, initiate and manage Facility Operations projects of varying complexity as assigned from inception to completion.

• Develop, control, and monitor project scope, management plan, budgets, schedules, and progress to ensure goals and objectives are being met.

• Oversee the work of the Project Team including internal staff, consultants, and contractors.

• Upon selection and approval of a plan, oversee the development of detailed construction drawings and specifications.

• Confirm the construction documents are accurate and complete.

• Apply sound architectural, engineering, and project management principles and practices.

• Confirm appropriate permits are in place and the project complies with state and local laws and regulations.

• Plan and monitor project sequence and activities with a high sensitivity to the continuity of business operations.

• Ensure the work is being executed safely and efficiently.

• Track work progress and update schedules and critical path.

• Identify areas of concern and develop action plans.

• Manage Requests for Information (RFI) and Requests for Comment (RFC) with design consultants and contractors.

• Coordinate and communicate product information.

• Report project costs, including budget, current commitments, and projections to complete.

• Ensure adherence to all health and safety standards and report issues

• Ensure that all work and activities support NJM's standards for quality, reasonableness and good stewardship.

• Verify the completeness of the work and confirm all contractual obligations have been met by consultants and contractors.

• Make sure record and as-built drawings are complete.

• Confirm all close-out documents, including manuals, warranties and certificates are delivered as required.

• Ensure Facility Operations staff and other end-users are trained on new systems and equipment and have access to project drawings and documents.

• Close-out project financial reports.

• Complete and prepare project record files for archive.

  o Work with a team of consultants and in-house Facility Operations staff to develop preliminary designs and cost estimates necessary to secure project approval.

• Evaluate project opportunities and constraints and weigh optional approaches to doing the work.

o Establish and manage project procurement processes including establishing the contract structure, award system, and contractor compensation system.

• Prequalify bidders and prepare requests for proposals, bid instructions, bid forms, and other bid documents, including drawings, specifications, and owner-contractor agreements.

• Receive and evaluate bids, de-scope contractors, and notify bidders.

o Work with management to define project goals, objectives, and targets.

o Achieves successful outcomes by guiding project workflows, ensuring clear communication among contractors and stakeholders, supporting effective team communication, and defining expectations for scope, timeline, and deliverables.

o Plan and balance special projects.

o Ensure schedules and assignments are realistic and monitor progress of work.

o Work closely with management/staff and monitor productivity/performance standards of projects, appraise job results

o Provide training to develop skills and abilities.

Required Qualifications: Knowledge, skills & abilities, experience, minimum & desired education, certification and/or license requirements.

Education and Experience:

• Bachelor’s degree in Mechanical, Electrical or Civil Engineering, Construction Management, Architecture or related technical field and 10 years of experience in engineering design or project management.

• Progressive experience leading capital projects, including significant experience with MEPF systems.

• Ability to manage multiple projects simultaneously.

• In-depth understanding of construction procedures and material and project management principles.

• Valid driver’s license.

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Skills, Knowledge and Abilities:

• Demonstrates comprehensive understanding of project life cycles for small to complex projects.

• Exceptional independent judgment and relationship building skills to manage business relationships with building inspectors, contractors, executives and staff.

• Ability to review and understand architectural and engineering plans.

• Ability to work independently and remotely to achieve results with limited supervision.

• Demonstrates a high degree of results orientation and the ability to deliver key messages.

• Demonstrated exceptional communication skills (verbal, listening and written).

Preferred Qualifications:

• Knowledge of OSHA and regulatory requirements for relevant areas of engineering expertise.

• Proficiency with Microsoft Office Suite and AutoCad software.

• Familiarity with construction/ project management software

• Familiarity with quality and health and safety standards.

• Outstanding communication and negotiation skills.

• Excellent organizational and time-management skills.

• A collaborative team member who naturally motivates and supports others

• PMP or equivalent certification will be an advantage.

Skills, Knowledge and Abilities:

• Demonstrated exceptional multi-tasking, organizational and financial skills.

• Demonstrated exceptional presentation, influencing and negotiations acumen.

• Demonstrated exceptional critical thinking, problem solving, innovation and creativity skills.

• Proven ability to be discreet, tactful and timely in all operations.

• Detail oriented, organized with strong problem solving and analytical skills.

Physical/Environmental Demands:

• Sitting (continually 67-100% of time)

• Standing (occasionally 1-33% of time)

• Walking (occasionally 1-33% of time)

• Speaking (continually 67-100% of time)

• Driving (continually 67-100% of time)

• Exerts up to 20 lbs. of force (occasionally 1-33%)

• Performing fine motor skills such as fingering, handling, and twisting/turning and firm grasping (frequently 34-66% of time)

• Stooping/bending and squatting (occasionally 1-33% of time)

• Crouching, kneeling, and reaching above shoulder height (occasionally 1-33%)

• Crawling and climbing (occasionally 1-33%)

Cognitive Abilities:

• Active listening/speaking such as but not limited to the ability to understand, remember, and apply oral and/or written instructions or other information – (continually 67-100% of time)

• Problem solving/decision making/analyzing (continually 67-100% of time)

• Organizing, planning, and prioritizing work (continually 67-100% of time)

• Frequency of interpersonal relationships necessary to perform the job including but not limited to the ability to communicate with individuals such as supervisor, peers, coworkers, and contractors (continually 67-100% of time)

Legal Disclaimer: NJM is proud to be an equal opportunity employer. We are committed to attracting, retaining and promoting a diverse and inclusive workforce that is fully representative of the diversity that exists in the communities in which we do business.

NJM reserves the right at any time to amend, add or delete any aspect of the job description for this position based on business needs.

Compensation: Salary is commensurate with experience and credentials.

Pay Range: $109,200-$126,922

Eligible full-time employees receive a competitive Total Rewards package, including but not limited to a 401(k) with employer match up to 8% and additional service-based contributions, Health, Dental, and Vision insurance, Life and Disability coverage, generous PTO, Paid Sick Leave, and paid parental leave in addition to state-mandated leave. Employees may also be eligible for discretionary bonuses.

Legal Disclaimer: NJM is proud to be an equal opportunity employer. We are committed to attracting, retaining and promoting a diverse and inclusive workforce that is fully representative of the diversity that exists in the communities in which we do business.