Administrative Specialist III

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Application Deadline: June 17, 2025

Salary: $30,700

About Arkansas Tech:

Founded in 1909, Arkansas Tech University is a comprehensive public institution with a rich history, maintaining regional accreditation from the Higher Learning Commission (HLC) and classification as a Southern Regional Education Board (SREB) level III institution. ATU was ranked the No. 1 regional public university in Arkansas by U.S. News and World Report in 2021-22 and 2022-23 and CollegeNET recognizes ATU as the No. 1 institution in Arkansas on its Social Mobility Index. Since 2019, Arkansas Tech has been the host institution for the prestigious Arkansas Governor's School. The 559-acre Russellville campus, located in the scenic Arkansas River Valley between the Ozark and Ouachita Mountains, is just one hour from the capital city of Little Rock. Russellville features a charming blend of historic and modern architecture as well as the recreational opportunities provided by Lake Dardanelle and several state parks. Offering more than 100 undergraduate degree programs and more than 40 graduate degree and certificate programs across five academic colleges and two campuses, Arkansas Tech strives to provide a solid educational foundation for life-long learning to a diverse community.

Position Summary:

Reports directly to the Department Head. Provides administrative support to the Department of Agriculture and Tourism including general correspondence/communication, reporting, and coordination of functions related to departments that report directly to the Department Head which include, the registrar, budget office, controller, procurement, payroll, and special services, administrative services, facilities management, human resources, student accounts, and office information systems.

Essential Duties and Responsibilities:

Provides direct administrative support to the Department of Agriculture and Tourism including managing correspondence and communication with departments under the direct supervision of the Department Head, scheduling appointments, compiling, and preparing various forms and reports, maintenance of records, and other documentation.

Prepares project requests, requisitions, and payment requests and maintains records for departmental operations, and travel.

Monitors payments on current project funds, professional services contracts, MOFs and purchase orders, and departmental p-card.

Maintains web pages for various departments under the direct supervision of the Department Chair of the Department of Agriculture and Tourism.

Provides administrative support to management and upper-level administrators by compiling information and preparing reports, handling information requests, and performing relevant administrative support functions.

May also oversee lower-level office support staff.

Knowledge, Skills, and Abilities:

Possess a high degree of initiative and work with minimal supervision.

Working knowledge of spreadsheet, presentation, database, and word processing software programs.

Excellent oral and written communication skills, and ability to plan and organize effectively.

Minimum Requirements:

The formal education equivalent of a high school diploma; plus one year of experience in a specialized or related area applicable to work performed.

Additional requirements determined by the institution for recruiting purposes require review and approval by the Arkansas Division of Higher Education.

OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Preferred Qualifications:

Knowledge of higher education principles, practices, and procedures.

Knowledge of Ellucian, BoardDocs, Argos, and OU Campus, v10.

Extensive experience with computer systems, such as web-based forms, creating and editing PDF documents, and maintaining web pages.

Excellent customer service skills to deal effectively, tactfully, and sensitively with a wide variety of people in person, via telephone, and in writing.

Excellent oral and written communication skills, and ability to plan and organize effectively

Knowledge of social media platforms and their purposes.

Work Location, Environment, and Physical Demands:

On campus, primarily in Dean Hall and Williamson Hall.

While performing the duties of this job, the employee is continuously required to sit and talk or hear.

The employee is occasionally required to stand; walk; use hands to handle paperwork, tools, or controls; reach with hands and arms to carry supplies occasionally; and physically able to perform work-related office functions.

What to Submit:

Resume.

References.

Cover Letter.

To be considered for the position of Administrative Specialist III , all applications must be received and processed through our applicant tracking system Cornerstone prior to the closing date on June 17, 2025 before 6:00 pm central time.

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