Purchasing Manager

Purchasing Manager

Salary Range: $76,745 - $118,958

This position is available due to upcoming long-tenured employee retirement. Applicants are encouraged to apply early. The application review process will take place immediately and continue until the position is filled. This recruitment may close any time after the first review or when a sufficient number of qualified applications have been received.

JOB SUMMARY

The Purchasing Manager performs detailed technical and administrative work in the procurement of a variety of municipal supplies, materials, equipment, and services and is responsible for oversight of the purchasing unit. Reporting to the Finance Director, the Purchasing Manager works under general supervision sufficient to assess achievement of key performance indicators.

ESSENTIAL JOB FUNCTIONS

• Plans, supervises, and coordinates the operational and staffing activities of the Purchasing unit; trains and assigns work to the Purchasing Specialist.
• Establishes, maintains, reviews, and proposes revisions to the City Purchasing policies and procedures to ensure compliance with governing guidelines and efficiency and effectiveness of City procurement processes.
• Provides ongoing training, consultation, and assistance to City staff in all facets of Purchasing policies, procedures, and processes/systems.
• Organizes and implements systems and procedures for procurement and appropriate disposal of the City's equipment, services, materials, and supplies in accordance with the North Carolina General Statutes including GOVDEALS; confers with department heads, and staff.
• Reviews and authorizes purchases; exercises judgement in determining whether to pursue State contract, cooperative purchasing, or the bid process for applicable purchases.
• Interprets procurement and contract related NCGS in making judgments, decisions, and recommendations in determining various facets of procurement (i.e., informal bids, formal bids, negotiated contracts, approval authority, or other procedures); recommendations are relied upon in almost all major City construction, renovation, and property projects.
• Issues, distributes, and tracks purchase orders. Resolves open orders at the end of the fiscal year.
• Reviews, approves, and amends contracts to ensure completeness and compliance.
• Conducts or supervises bid openings and oversees detailed legal process for capital expenditures, analyzes bids, reports results, and recommends bid awards for purchase; works with departments or prepares bid specifications for procurement items, coordinates with budget for funds availability and spending authority.
• Advises departments on equipment and supply specifications and the purchasing process; assists in determining standard products, equipment, supplies and materials to be acquired; and aids departments in the interpretation and application of purchasing procedures in accordance with City policies.
• Prepares specifications for formal and informal bids; tabulates bids and makes recommendations to City Council.
• Assists City staff in responding to Freedom of Information Act (FOIA) requests through NCGS interpretation and document/information retrieval/preparation.
• Manages and administers the purchasing card program including establishing policies, issuing p-cards, resolving purchase issues, processing the monthly bill, and posting to the General Ledger no later than by the 10th of the following month.
• Prepares the Annual Historically Underutilized Businesses (HUB) Construction reporting quarterly to the State.
• Assures compliance with requirements for federal or state grants or funding.
• Performs a variety of special projects involving contracts and coordination with a variety of departments and vendors.
• Attends North Carolina Association of Governmental Purchasing (NCAGP) training to stay up to date on purchasing laws and regulations.
• Presents to City Council and other groups as required.
• Review and Compliance: Reviews contracts, service agreements, and amendments to ensure full adherence to NC General Statutes, local ordinances, and internal purchasing policies.
• Interdepartmental Coordination: Coordinates routing and execution of final agreements, working alongside the Finance Department, internal risk management, and the City/County Attorney's Office.
• Administration and Tracking: Maintains accurate tracking systems for active contracts, monitors vendor performance, change orders, renewals, and ensures proper record retention.
• Performs related duties as required.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Thorough knowledge of North Carolina statutory provisions controlling purchasing and construction contracts.
• General knowledge of modern purchasing methods and procedures.
• General knowledge of various grades and qualities of a variety of materials, supplies and equipment used by municipalities.
• Working knowledge of accounting in relation to procurement and purchasing.

• Ability to demonstrate a commitment to continuous improvement through participation in ongoing learning and development opportunities.

• Ability to interpret and explain laws and procedures relating to the purchasing process.
• Ability to develop bid specifications and evaluate bids.
• Ability to establish and maintain effective working relationships with the public, vendors, management, government officials and other employees.
• Ability to express ideas clearly and concisely, orally and in writing.

REQUIRED EXPERIENCE AND TRAINING

Bachelor's degree with major work in business administration, purchasing, or marketing and five to seven years of experience in the procurement of a variety of supplies, materials and equipment accounting and auditing of which at least three years is in a supervisory capacity; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

PREFERRED EXPERIENCE AND TRAINING

Experience in North Carolina local government purchasing and procurement certification (CLGPO, CPPO, or CPM) is desirable.

The City of Kannapolis offers a full range of benefits that includes the following:

• Paid Holidays
• Vacation
• Sick Leave
• Pay for Performance
• Medical Expense Assistance
• Alive and Well Program
• Onsite Health Clinic
• Onsite dietitian service
• Health Insurance
• Dental Insurance
• Life Insurance
• Short Term Disability & Long Term Disability
• 401k, Roth, and 457 plans available
• Employer 401k contribution match
• Educational Assistance
• Breavement Leave
• Paid Volunteer Hours
• Birthday Holiday
• Special Separation Allowance
• Retirement
• Incentive Pay
• Wellness Benefits
• Access to Cannon Baller Suite Tickets
• Continuation of Health Insurance at Retirement
• Paid YMCA Membership
• Onsite fitness centers