Specialist, Event Coordinator

QXO is a leading distributor and installer of building products serving an $800 billion market. The company’s mission is to modernize the building products industry through advanced technology and a best-in-class customer experience. QXO is North America’s largest distributor and installer of insulation, the second-largest distributor of roofing products, the second-largest publicly traded distributor of lumber and building materials, and the largest distributor of waterproofing products. The company is targeting $50 billion in annual revenue within the decade through accretive acquisitions and organic growth. For more information, visit QXO.com.

• Coordinate learning events (in ‑ person, virtual, hybrid): schedule dates/rooms/platforms, prep materials, handle AV/catering, and provide on ‑ site support.
• Produce virtual courses: open sessions, manage lobbies/polls/breakouts/chat, troubleshoot participant tech, and keep sessions on time.
• Build events and sessions in LMS: Configure event sessions, set enrollment criteria, and handle deployment of event / session when ready for go-live.
• Manage registrations: handle enrollments/waitlists/cancellations/substitutions, send confirmations and reminders.
• Track attendance & completions: reconcile rosters with sign ‑ ins/platform logs, issue certificates, and update records promptly.
• Perform basic LMS administration: load new online courses and set metadata, enroll learners, maintain rosters, design and run custom reports, run standard reports, mark users complete for online trainings, and provide basic user support.
• Manage learning program budgets: track event expenses, monitor allocations, process invoices, and ensure adherence to financial guidelines.
• Report on program health: provide no ‑ show updates and monthly completion/evaluation summaries; budget tracking; maintain compliance dashboards.
• Coordinate vendors: schedule instructors, confirm rosters/materials, monitor delivery quality, and support statement of work/invoicing.
• Communications: draft and share communications - schedules, pre ‑ work, joining instructions, and post ‑ class surveys with learners, facilitators, HRBPs, and managers.
• Promote upcoming trainings: develop and distribute marketing communications (internal postings, emails, promotional messages) to drive awareness and enrollment.
• Ensure standards & compliance: support accessibility (captions/accommodations), follow branding/templates, and handle learner data per privacy policies.
• Continuously improve: capture feedback, suggest schedule/capacity tweaks, maintain checklists, and update playbooks/templates.
• Demonstrate initiative: identify gaps and areas to standardize, take ownership of pending tasks, and proactively seek new assignments or process improvements.
• Accessibility & privacy: Coordinate accommodations (e.g., captioning, interpreters, accessible materials) and handle learner data consistent with ADA/Section 508 guidance and company privacy policies (and GDPR where relevant).

Required

• Bachelor’s degree or higher.
• 2–4 years in corporate L&D, training/events coordination, program coordination, or related field.
• Hands-on experience supporting virtual training (Zoom, MS Teams, Webex or similar) and producing interactive sessions (polls, breakouts, chat moderation).

• Working knowledge of an enterprise LMS (e.g., Cornerstone, Oracle, SAP SuccessFactors): enrolling learners, running basic reports, issuing completions.
• Strong organization and multitasking skills; comfort with calendars, spreadsheets, and templates; clear written and verbal communication with all levels.

Preferred

• Bachelor’s degree in HR, Education, Communications, event planning or management, hospitality, or related field.
• ATD APTD/CPTD or comparable credential.
• Successful completion of VILT producer training.
• Familiarity with SCORM/xAPI terms, evaluation basics (Kirkpatrick Levels 1–2), and entry-level data/reporting for L&D.
• Experience coordinating external vendors (SOWs, schedules, deliverables) and supporting RFP steps with Procurement.
• Awareness of accessibility and data-privacy expectations for learning (e.g., ADA/Section 508; GDPR when applicable).

• 401(k) with employer match 
• Medical, dental, and vision insurance 
• PTO, company holidays, and parental leave 
• Paid training and certifications 
• Legal  assistance and identity protection 
• Pet insurance 
• Employee  assistance program (EAP)

Benefits for union‑represented roles are determine d by the applicable collective bargaining agreement and may differ from standard company benefits.

QXO is an Equal Opportunity Employer. We value diversity and do not discriminate  on the basis of race, color, religion,  gender or sexual orientation , national origin, age, disability, or any other protected status.