FILE CLERK

Position Summary

POSITION SUMMARY: The purpose of this position is to maintain accessible records and provide efficient service to the public and legal entities. Performs duties related to the receipt, intake, scanning, indexing, quality control, and transfer of District Clerk records. Works within a well-defined framework of policies and procedures.

Essential Functions

ESSENTIAL JOB FUNCTIONS:

• Maintains quality control standards for all digital imaging and processing
• Prepares documents for scanning by ensuring they are unstapled and have no folds
• Audits integrity of each scanned document to ensure image is clearly displayed
• Identifies incorrect case management information and makes necessary corrections
• Coordinates file requests and transfers with the County Archives department.
• Reviews, sorts, assembles and organizes materials; routes and delivers daily mail and documents to appropriate parties
• Collaborate with archives and other departments
• Regular attendance and timeliness is required

Minimum Requirements

EDUCATION: Required:

• High School Diploma or GED

SKILLS ~ EXPERIENCE: Required:

• Possess thorough working knowledge of clerical procedures
• Must be able to type and perform data entry
• Ability to accurately sort, file, and retrieve material using alphabetical, numerical, or chronological systems
• General skill in operating standard office equipment such as personal computers, calculators, and telephones
• General knowledge of basic hardware and software and uses of a variety of different computer operating systems such as Microsoft Office Work, Excel, Outlook
• Exceptional skill in establishing and maintaining effective working relationships with County staff
• Must also be personally bondable
• Must be a self-starter and able to accomplish expected tasks under minimal supervision

Preferred:

• 1 year experience in a clerical field

DISCLAIMER: McLennan County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudications in the past seven years and may include credit reports, motor vehicle records, employment records, and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.

All Employees: Must be committed to achieving excellence in assigned duties, always in service of the county and community. Must have ability to earn and keep the trust of fellow employees and the community at large. Must be dependable as an encouraging force for team morale and in overall attendance. Must be approachable and ready to help fellow employees and the general public.

Supplemental Information

ENVIRONMENTAL FACTORS: Work is performed mostly indoors in a climate controlled facility PHYSICAL DEMAND REQUIREMENTS:

• While performing the duties of this job, the employee is regularly required to talk or hear
• The employee frequently is required to stand. The employee is occasionally required to walk; sit; use hands to find, handle, or feel objects, reach with hands and arms; stoop and kneel
• Must be able to safely lift 20 lbs.

HOURS / SPECIAL CONDITIONS: Regular schedule is 8 a.m. to 5 p.m., Monday through Friday. This position may be required to work a flexible schedule based on the needs of the facility.

McLennan County offers a full range of employee benefit programs for eligible employees and their families. These programs include group health plans for medical with an option to open a Health Saving Account (HSA) with a County-paid contribution of $2000 over a year. We offer dental and vision coverage, an Employee Assistance Program (EAP), life and long & short term disability insurance, flexible spending accounts for health care and dependent care accounts. Employees participate in the Texas County & District Retirement System (TCDRS) with a $2.50 County match for every $1.00 of employee contribution. In addition to these benefits we offer 12 paid holidays and a free gym membership program for health plan participants. *Note: These benefits are for full time McLennan County employees only. Part time McLennan County employees are only eligible to participate in the Retirement System. Community Supervision and Corrections Department (CSCD) employees receive a different benefit package through the state.

McLennan County (TX)

214 N. 4th St., Suite 200 Waco, Texas, 76701