Administrative Assistant for Department of Natural, Health, and Mathematical Sciences

Administrative Assistant for Department of Natural, Health, and Mathematical Sciences

MidAmerica Nazarene University in Olathe, Kansas, is seeking an Administrative Assistant to support the Department of Natural, Health, and Mathematical Sciences. This is a full-time, 10-month staff position with an additional five hours per week during the summer months. The Administrative Assistant provides day-to-day support to the Department Chair and faculty.

The ideal candidate is committed to higher education grounded in a Christ-centered worldview and to the servant leadership model and is equipped to take on the responsibilities listed below.

Position responsibilities include:

• Providing day-to-day administrative and clerical support to the Department Chair and faculty within the Department of Natural, Health, and Mathematical Sciences.
• Serving as the first point of contact for the department, greeting visitors, answering phones, and responding to inquiries from students, faculty, and the public.
• Managing the Department Chair's calendar, scheduling meetings, and coordinating department events, exam schedules, and room reservations.
• Preparing, formatting, and proofreading correspondence, syllabi, reports, forms, and other departmental documents.
• Assisting with the preparation and monitoring of the department budget, processing purchase orders, reimbursements, and departmental expense reports.
• Maintaining accurate department records, including faculty files, course schedules, student records, and adjunct faculty documentation.
• Supporting the hiring and onboarding process for adjunct faculty, including collecting credentialing paperwork.
• Assisting with textbook orders, lab supply ordering, and coordination with campus facilities and IT for classroom and lab needs.
• Coordinating communication between the department and other university offices, including the Registrar, Academic Affairs, and Admissions.
• Supporting departmental recruiting and student engagement events.
• Performing other administrative duties as assigned by the Department Chair.

Qualifications include:

• Associate degree required; bachelor's degree preferred, or equivalent combination of education and relevant administrative experience.
• Prior office or administrative support experience, preferably in a higher education or academic setting.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and willingness to learn university-specific software systems.
• Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain confidentiality.
• Excellent verbal and written communication skills, and a professional, welcoming demeanor.
• Ability to work collaboratively with faculty, staff, and students across the department and institution.
• Attention to detail and strong follow-through on tasks and projects.

Application requirements include:

• Letter of application
• Current resume
• Names and contact information for three professional references
• Statement of faith, including personal faith history and vision for supporting a Christ-centered university community. (2 pages maximum)