Practice Administrative Coordinator

Job Description

Job Description

Company & Position Summary:

Critical Care, Pulmonary and Sleep Associates is a multispecialty private physician practice, providing Critical Care, Pulmonary and Sleep medical services to the Denver metro area for over 40 years. Our dedicated team of Board-Certified Critical Care, Pulmonary and Sleep Physicians along with our skilled clinical and administrative staff exclusively serve nine Common Spirit and AdventHealth Hospital ICUs and multiple outpatient clinic locations spanning Colorado’s front range. CCPSA’s organizational culture exemplifies excellence in patient centered care, unified teamwork, and a highly collaborative approach in all business and clinical operations. We are currently seeking a Practice Administrative Coordinator to join our committed team of professionals.

The Practice Administrative Coordinator provides broad administrative and operational support across the practice, working closely with the Director of Human Resources, physician team, and practice leadership. This highly versatile role is responsible for coordinating recurring administrative functions, meetings and events, employee engagement activities, operational needs, and special projects across multiple practice locations. The ideal candidate is highly organized, resourceful, dependable, and comfortable managing a wide variety of responsibilities independently.

Essential Responsibilities & Tasks:

Practice & Physician Administrative Coordination

• Provide broad administrative and operational support to physicians, practice leadership, and departments across the organization.
• Coordinate practice meetings, including calendar invitations, scheduling and tracking, room and restaurant reservations and related logistics.
• Support ongoing physician administrative needs, supply coordination, practice platforms and services, and other administrative needs.
• Maintain and update practice rosters, contact lists, spreadsheets, mailings, announcements, and other administrative resources and communications.
• Assist with approved job postings and initial resume review during periods of increased recruiting activity, forwarding qualified candidates for further screening.

Events, Engagement & Practice Activities

• Coordinate practice events, employee recognition activities, and community events from planning through execution, including venues, vendors, catering, invitations, RSVPs, supplies, and related logistics.
• Track and coordinate recurring activities and celebrations such as RN Week, RT Week, employee birthdays, holiday gifting, and other established practice traditions.
• Support employee engagement and practice activities through bulletin boards, flyers, event photos, seasonal decorations, and event setup and cleanup.

Practice Operations & Project Support

• Provide hands-on administrative and logistical support for day-to-day operational needs across practice locations.
• Coordinate routine facility needs, repairs, vendors, service providers, organization projects, cleanouts, and other office operational needs.
• Coordinate practice supplies, shipments, FedEx deliveries, incoming packages, and mail distribution.
• Regularly travel between practice locations to transport and distribute supplies, equipment, materials, and other practice resources.
• Take ownership of assigned special projects, coordinating necessary resources and following projects through completion.

Schedule & Work Location:

• This position reports to Director of Human Resources.
• This position is open to either part-time (approximately 25 hours per week) or full-time employment, Monday through Friday. Some scheduling flexibility may be required to support practice events or activities outside of regular business hours.
• This is a multi-site position requiring regular travel between practice locations to provide onsite support and transport materials and supplies as needed.

Skills, Education and/or Work Experience Requirements:

• High school diploma or equivalent required.
• 2+ years of administrative, office coordination, operations, or related professional experience preferred.
• Strong organizational and time management skills with the ability to prioritize and manage multiple responsibilities, deadlines, and recurring tasks.
• Ability to work independently, take initiative, problem-solve, and follow assignments through completion.
• Strong written and verbal communication skills with the ability to work effectively with physicians, leadership, employees, vendors, and external partners.
• Strong attention to detail and ability to maintain accurate calendars, tracking tools, records, and administrative resources.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel, and ability to learn new systems and technology.
• Valid driver’s license and reliable transportation with the ability to regularly travel between practice locations.

Compensation:

• Hourly compensation range: $23–$26 per hour.
• Benefits effective date-of-hire (no waiting period).
• Comprehensive medical benefits. Company covers 80-85% percent of individual or family premium.
• Dental and vision benefits offered at no cost to the employee. Company covers 100% of individual or family premium.
• Life and AD&D benefits.
• Optional additional life & disability insurance at group discounts.
• PTO and holiday pay.
• 401k benefits with company contribution after eligibility period.