Administrative Assistant

Administrative Assistant Position: Administrative Assistant Location: Painted Post New York USA Duration: 12 Months This is a Non-Exempt position. Candidate is expected to be onsite in Painted Post Monday- Friday from 8-5. No OT unless approved by the manager ahead of time. • Provide administrative support including coordinating meetings and maintaining calendars, preparing correspondence, answering phone calls, filing, sorting mail, and managing e-mail. • Coordinate domestic and international travel arrangements including scheduling, preparing itinerary and agendas; assisting in acquiring travel documents (passports and visas) as needed. • Complete and file expense reports in a timely manner, using the Concur expense system. • Prepare presentations, spreadsheets, graphs and reports as requested using appropriate skills and software. • Ensure necessary reports, information, etc. are provided in a timely manner to the appropriate areas of the company. • Schedule and attend staff meetings, participating as required. • Schedule meetings along with domestic and international travel as needed for team. • Coordinate logistics and details for departmental facility visits as needed. Manage logistics, agendas and objectives for key executive visits from Organization or international locations; e.g., delivering key messages, objectives, logistics, travel, accommodations, tours, meals, entertainment, etc. • Coordinate logistics and details for departmental. • Manage confidential and proprietary information with discretion and sound judgment. • Manage all day to day tasks and support for all team members are necessary. 2 year degree required. All your information will be kept confidential according to EEO guidelines. Integrated Resources