Receptionist- Full-time

Hayes Manufacturing Co., Inc.

Receptionist

Location: 106 Pelican Dr., Pineville, LA

Status: Full-Time

Position Summary

The Front Desk Receptionist serves as the first point of contact, offering a warm and professional welcome to all visitors and callers, while performing administrative duties that ensure efficient office operations and a positive working environment.

Key Responsibilities

· Greet guests and visitors as they arrive and announce them to the appropriate staff member.

· Maintain visitor logs and issue visitor badges and personal protection equipment as needed.

· Answer, screen, and forward incoming phone calls using a multi-line phone system.

· Maintain the reception area to ensure it is tidy and presentable, with necessary materials like forms and pens.

· Accept and distribute mail, packages, and other deliveries.

· Provide basic information in person or via phone/email and respond to inquiries.

· Perform clerical duties such as filing, photocopying, and data entry.

· Order and manage and inventory office supplies for the accounting office.

· Decorate the office or reception area for events or holidays.

· Coordinate office events, including planning, scheduling, preparing meeting rooms, arranging catering or refreshments, and assisting with logistics; also responsible for planning and organizing company parties and celebrations.

· File documents and records daily to ensure accurate and organized recordkeeping.

· Support general office operations and provide backup coverage as required.

· Other duties as assigned by the Controller or CFO.

Qualifications

· High school diploma or equivalent required.

· Minimum one year’s office experience preferred.

· Strong attention to detail, organizational, and multitasking skills.

· Strong multitasking abilities and positive professional demeanor.

· Excellent communication and customer service abilities are a must!