Assistant Athletic Director

Ponca City is seeking a teacher to serve as an extra duty Assistant to the Athletic Director. Assistant athletic director will also have coaching duties.


Ponca City Public Schools


Job Description

Assistant Athletic Director

Date: July 1, 2016


Reports to: Athletic Director

Supervises: Students


Qualifications: Valid Oklahoma Teaching Certificate


Current CPR Certification


Current First Aid Certification


5 Years Successful Experience as a Secondary Head Coach

Job Goal: Assists the Athletic Director to coordinate the district's athletic program.

Employment Terms: 10 month contract


FLSA Classification: Exempt

Evaluation: Annually by Athletic Director

Physical Demands: This is an overview intended for compliance with the ADA - it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.

Regular Requirements: Stand for extended periods; run, walk, jump; twist at the neck and trunk; bend at the waist; stoop, kneel, crouch, crawl; reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 50 pounds

Occasional Requirements: Ability to administer CPR

Visual Requirements: Close, distance, color, peripheral, depth perception, ability to adjust focus

Hearing/Speaking Requirements: Adequate to exchange information

Essential Duties and Responsibilities:


Assists the Athletic Director with any of the following responsibilities:

1. Administers all aspects of the district's athletic program in compliance with the program budget, OSSAA rules and other regulatory guidelines.
2. Recruits and recommends employment actions for all coaches, athletic employees, and volunteers pertaining to coaching duties.
3. Promotes the district's athletic program in the school and the community through the development of brochures, press releases, etc. while ensuring compliance with Title IX and other applicable laws.
4. Models and requires good sportsmanship of all coaches and players and fosters good school-parent relations.
5. Ensures appropriate arrangements for all visiting teams' use of district facilities.
6. Attends all school meetings which may impact the athletic program.
7. Supervises the care and maintenance of athletic equipment, materials, supplies and facilities. Orders repairs and replacement items as needed in accordance with the district's purchasing policies and budget.
8. Assigns and track keys issued to staff for the use of athletic facilities.
9. Attends and supervises all home sports activities or makes arrangements for administrative supervision as needed.
10. Coordinates the use of the athletic facilities by the band, sports teams, and other individuals requesting use of the district's facilities in accordance with district policy and procedure.
11. Ensures that students have an annual physical and receive the required annual health/injury notices. Maintains these and other appropriate records in student files, including insurance, and parent consent forms.
12. Coordinates out of town activities with the appropriate school principal and transportation director at the beginning of each season.
13. Coordinates with the appropriate school principal to plan an annual recognition program for school athletics and approves the awarding of athletic honors.
14. Reviews and submits necessary forms to the payroll clerk to ensure prompt and accurate payment to all athletic department employees.
15. Regularly participates in appropriate professional development opportunities.
16. Complies with all federal, state and local laws, and board policies and procedures.
17. Utilizes professional behavior in all school related interactions.
18. Assumes leadership role in the orientation and in service training of coaching personnel and instructs coach staff on athletic policies and practices.
19. Represents the School District in matters of interscholastic athletics with the OSSAA and Oklahoma Coaches Association.
20. Schedules and organizes all athletic events.
21. Contracts officials for all home contests.
22. Develops and continues to evaluate appropriate handbooks, rules, guidelines, and regulations governing the conduct of athletic activities
23. Establishes and enforces the physical, academic, and training requirements of eligibility for participation
24. Supervises all ticket sales and fund-raising events of the athletic program, and assumes responsibility for proper handling of funds.
25. Works with various booster clubs to ensure proper relationship between them and the District.
26. To ensure continuity of services, remote work may be necessary in the event of a health crisis or disruptive situation that requires the closing of school and/or office buildings. An employee's eligibility for remote work will be determined by the superintendent of schools. Expectations and guidelines for remote work will be distributed by the employee's supervisor, based on his/her role and responsibilities.

1. Performs all other tasks as supervisor may assign.