Operations & HR Coordinator

Job Description

Job Description

Description:

Help Us Build the Best Place to Work.

At RedefinED School Advancement, we believe every school deserves the opportunity to grow enrollment, strengthen sustainability, and fulfill its mission.

We partner with private K-12 schools across the country to help schools raise more, grow more, and do more. As our company continues to expand, we are looking for a highly organized, relationship-focused professional to serve as the primary point of contact for schools participating in our AdMISSION Advantage™ and ENROLLmentEdge™ programs.

This is more than a customer service role. We're looking for someone who enjoys building relationships, managing projects, solving problems, and ensuring every client receives an exceptional experience from onboarding through program completion.

If you enjoy helping others succeed, staying organized, and serving as the bridge between clients and internal teams, we'd love to meet you.

Position Summary

The Operations & HR Coordinator serves as the operational backbone of RedefinED School Advancement. This role oversees the day-to-day operations of our office while coordinating human resources administration, recruiting support, employee onboarding, travel, scheduling, and administrative functions.

You'll work closely with leadership to ensure our employees have an outstanding experience while helping our growing organization operate efficiently.

What You'll Do

Office Operations

• Keep the office organized, professional, and operating efficiently
• Manage office supplies and vendor relationships
• Coordinate employee travel, including flights, hotels, rental cars, and conference registrations
• Schedule meetings and assist leadership with calendars
• Coordinate company meetings, trainings, and employee events
• Help improve office processes and administrative systems
• Assist with special projects as needed

Human Resources

• Coordinate employee onboarding and offboarding through Paylocity
• Maintain employee personnel files and HR records
• Assist with employee benefits, enrollments, and changes
• Support payroll administration and HR compliance
• Maintain employee handbook, policies, and HR documentation
• Answer employee questions and help ensure a positive employee experience
• Coordinate performance review processes

Recruiting

• Create and maintain job descriptions
• Post and manage open positions across hiring platforms
• Coordinate interviews with hiring managers
• Communicate with candidates throughout the hiring process
• Prepare offer letters and onboarding materials
• Assist with recruiting initiatives as the company continues to grow

• Keep the office organized, professional, and running efficiently
• Manage office supplies and vendor relationships
• Coordinate employee travel, including flights, hotels, rental cars, and conference registrations
• Schedule meetings and assist with calendar coordination
• Support company events, trainings, and team meetings
• Help improve office processes and administrative systems

• Assist leadership with special projects
• Maintain contracts, forms, and company documentation
• Track deadlines and ensure administrative tasks are completed accurately and on time
• Serve as a trusted resource for employees across the organization
• Help foster a positive, organized, and collaborative workplace culture

• 3+ years of experience in office management, human resources, or business administration
• Experience with Paylocity or another HRIS/payroll platform preferred
• Strong understanding of onboarding, benefits administration, and HR best practices
• Exceptional organizational and time management skills
• Excellent written and verbal communication skills
• Ability to handle confidential information with professionalism
• Strong computer skills, including Microsoft Office and Google Workspace
• Ability to prioritize multiple projects in a fast-paced environment
• A proactive mindset with exceptional attention to detail
• Someone who enjoys solving problems, supporting others, and taking ownership

We believe in taking care of the people who take care of our team.

We offer:

• Competitive salary ($55,000-$56,000 annually)
• Paid Time Off (PTO)
• Paid Holidays
• 401(k) Retirement Plan
• Employer-Paid Life Insurance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Professional Development Opportunities
• Monday-Friday Schedule (8:00 AM-4:00 PM)
• A collaborative, mission-driven team that's growing quickly

At RedefinED School Advancement, our mission is simple: help schools raise more, grow more, and do more. That mission starts with building an exceptional team.

We're looking for someone who takes pride in creating order, supporting people, and helping an organization thrive. If you're energized by building systems, improving processes, and creating an outstanding employee experience, you'll fit right in.

We're not looking for someone to simply keep up with our growth. We're looking for someone who wants to help build the company alongside us.

If you're ready to make a meaningful impact while growing your career with a fast-paced, mission-driven organization, we'd love to hear from you.