Registrar II

Registrar

Organization: BridgePrep Academy & SMART Management

Reports to: Principal or Dean of Operations

Compensation: Hourly rate from $16 to $19 based on degree and experience

Organization Description

SMART Management is a mission-driven education management organization supporting high-quality Pre-K 12 charter schools across Florida. We partner closely with school leaders and governing boards to build strong academic, operational, and cultural systems that help schools and educators thrive long term.

BridgePrep Academy, the largest network supported by SMART Management, serves students across 21 schools and is united by a bold mission: to provide a rigorous, student-centered academic experience enriched by an extended Spanish language program. At BridgePrep, educators are part of a collaborative, growth-oriented community where high expectations, strong support, and a deep belief in every child's potential guide our work each day.

Join a network where your work matters, your growth is prioritized, and every classroom is a place where students are known, challenged, and supported. Learn more at smartmgnt.com or bridgeprepacademy.com.

Job Description

The School Registrar is responsible for maintaining accurate student records and ensuring all enrollment, withdrawal, and records management processes are compliant, efficient, and family-friendly. Reporting to the Dean of Operations, the Registrar plays a critical role in supporting enrollment, FTE reporting, and audit readiness.

This role requires strong attention to detail, organization, and customer service, ensuring that all student data is accurate, complete, and up to date at all times.

Key Activities

Enrollment & Records Management

• Process all student enrollments, withdrawals, and transfers accurately and in a timely manner.
• Maintain complete and compliant cumulative records for all students.
• Ensure all required documentation is collected, verified, and properly filed.
• Manage student information systems and ensure data accuracy (demographics, schedules, records).

FTE & Compliance

• Support accurate FTE reporting by ensuring student records meet state and district requirements.
• Prepare and maintain documentation for audits and compliance reviews.
• Partner with the Dean of Operations to ensure 100% compliance with reporting deadlines.

Customer Service & Family Support

• Serve as a primary point of contact for families regarding enrollment and records.
• Provide a welcoming, professional, and responsive experience for all families and visitors.
• Support families with registration processes and required documentation.
• Maintain confidentiality and professionalism when handling student information.

Operational Support

• Assist with front office operations as needed (phones, visitors, communication).
• Support student scheduling and class roster updates.
• Collaborate with school staff to ensure accurate student information across systems.
• Support special projects related to enrollment, audits, and reporting.

Mission

Ensure all student records and enrollment systems are accurate, compliant, and efficiently managed to support school operations and student success.

Success in Year 1:

• 100% accuracy of student records (no audit findings)
• All enrollment and withdrawal processes completed within 2448 hours
• 100% compliance with FTE documentation requirements
• Attendance data maintained daily with minimal errors
• Strong family satisfaction with enrollment and registration experience
• Audit-ready records at all times

Cultural Fit Core Values

• And How Are the Children?: Ensure student records support access to learning and services.
• Big Rocks First: Prioritize accuracy, compliance, and enrollment timelines.
• Own It: Take full ownership of data accuracy and records management.
• Expect More: Maintain high standards for organization and professionalism.
• Results Matter: Accuracy, timeliness, and compliance are non-negotiable.

Qualifications

• High school diploma required (Associate's or Bachelor's preferred)
• 12 years of administrative or school office experience preferred
• Strong communication and customer service skills
• Alignment with SMART Management & BridgePrep Academy's mission and values

Reference Checks

All final candidates will be asked to arrange three reference checks, including one from a direct supervisor.

Background Screening Requirement This position requires successful completion of a Level 2 background screening through the Florida Care Provider Background Screening Clearinghouse, in accordance with House Bill 531 (2025).