Bookkeeper - Bethel Christian School

Job Description

Job Description

Job Summary

The BCS Bookkeeper supports the school’s daily operations by managing administrative systems, financial processes, and student activities. This role oversees tuition billing, bookkeeping tasks, system account management, and technology support while also supporting teachers in the planning of school field trips and experiential learning opportunities. Working closely with school leadership, staff, and families, this position ensures efficient operations, regulatory compliance, and meaningful student and community experiences.

Compensation: $20.00 - $22.00 per hour

Hours: 40 hour per week

IMPORTANT INFORMATION REGARDING BACKGROUND CHECK REQUIREMENTS FOR APPLICANTS
Applicants to this position must complete a mandatory educational work history background check in addition to standard reference check and criminal background check. When completing your application, please include a complete educational work history (TEMPLATE HERE) , as well as your authorization for this background check to be completed (COMPLETE ONLY PART A - APPLICANT AUTHORIZATION OF THIS FORM). Click the links to open then download a copy to fill out. Upload these two completed documents in the attachments section of your application. In addition to these two mandatory documents, we ask that you please include a resume and cover letter .

Job Requirements

Minimum Qualifications

● Believes and adheres to the beliefs and vision of Bethel Church

● This position does not qualify for sponsorship of work authorization or an employment visa, so candidates must be legally qualified to work in the U.S. to be considered for this position.

● Ability to meet the physical requirements of this position (see attached)

● Ability to pass a background check

Financial Operations

● Record and reconcile income, expenses, deposits, and petty cash on a regular basis.

● Manage tuition accounts, billing, refunds, and incidental charges within the financial system.

● Submit invoices, reimbursements, and deposits to the accounting department in a timely manner.

● Prepare financial reports, including monthly past-due balances, for leadership review.

● Maintain organized financial records (digital and physical).

● Communicate with families regarding billing questions and past-due accounts.

● Assist with budget tracking and provide support for monthly and year-end reporting.

● Support financial coordination for school programs, events, and fundraising activities.

● Make purchases for the school based on requests

Systems & Technology Operations

● Manage student and staff technology accounts, including setup, password resets, and access management.

● Maintain synchronization of school digital platforms (such as student information systems and learning platforms).

● Oversee EdTech and operational software contracts, renewals, documentation, and payment coordination.

● Maintain an inventory of school technology assets, including Chromebooks and other devices.

● Provide basic troubleshooting support for staff and students with school technology.

● Serve as a liaison between the school and the church IT department for technical support and infrastructure needs.

● Ensure operational technology systems remain organized, functional, and secure.

● Ensure production teams have the necessary assets, schedules, and materials in advance

Field Trip Coordination

● Coordinate all school field trips and assist teachers in the planning process, including transportation, permissions, chaperones, schedules, and risk management.

● Ensure field trips align with educational objectives, safety policies, and the school’s Christian mission.

● Model Christ-centered service, encouraging a positive, respectful, and collaborative environment for students,

staff, and volunteers.

Event Planning & Coordination

● Support school-wide events, including assemblies, fundraisers, performances, graduations, and community celebrations.

● Conduct pre- and post-event meetings to assess success and improve processes.

● Maintain a consistent focus on efficiency and positive participant experience.

Education & Experience

● High school diploma or equivalent required; associate’s degree in accounting, business administration, information systems, or a related field preferred.

● 1–2 years of experience in bookkeeping, administrative operations, or systems coordination.

Technical Skills

● Proficiency with spreadsheets (Excel or Google Sheets) and financial software.

● Familiarity with digital platforms such as student information systems or similar operational software.

● Basic troubleshooting ability for common hardware and software issues.

Soft Skills

● Strong attention to detail and accuracy in record-keeping.

● Strong organizational and time-management skills.

● Ability to manage multiple tasks and meet deadlines.

● Clear communication and strong customer service skills when working with families and staff.

● Ability to maintain confidentiality and handle sensitive financial and student information.

Preferred Qualifications

Education & Experience

● Bachelor’s degree in accounting, finance, business administration, information systems, or a related field.

● 3+ years of experience in bookkeeping, operations, or administrative systems management, preferably in a school, nonprofit, or faith-based organization.

● Experience with tuition management platforms such as FACTS.

Technical Skills

● Experience managing digital platforms, account provisioning, and operational software systems.

● Familiarity with technology asset management and vendor coordination.

● Knowledge of nonprofit financial practices and operational procedures.

Additional Strengths

● Demonstrated ability to improve administrative or financial processes.

● Strong problem-solving skills and ability to identify operational efficiencies.

● Ability to work collaboratively with staff, families, and external vendors.

Benefits

• Health Care Plan (Medical, Dental & Vision)

• Life Insurance (Basic, Voluntary & AD&D)

• HealthiestYou (TeleDoc: 24 hour doctor/prescription access)

• Wellness Resources

• Paid Time Off (Vacation, Sick, Jury Duty, Bereavement Leave & Public Holidays)

• Retirement Plan (403b, IRA) with Retirement Fund Matching

• Free Bethel Online Account (Exclusive access to conferences, services, classes, shows, and more!)

• Free Bethel Leaders Network ENGAGE membership - Full Access to the Online Platform

• 20% Discount on most Items in the Bethel Bookstore as well as discounts in the Bethel Music online store and Hebrews coffee shop

• Invitation to attend Select Conferences