Senior Payroll Systems Analyst

Job Summary Senior Payroll Systems Analyst optimizes payroll system performance, supports regulatory compliance, leads testing for upgrades and enhancements, and serves as the primary liaison among Payroll Operations, HRIS, IT, Finance, and Compliance to ensure accurate, compliant payroll processing and system governance. Essential Functions As the Senior Payroll Systems Analyst, the role involves the following critical responsibilities: Impact Analysis Identify employee groups affected by system configuration changes, assess the estimated hours and financial implications, and evaluate proposed enhancements. Internal Audit – Conduct Compliance Audits, Monitoring, and Investigations Execute diverse audits across financial, operational, and compliance scopes, preparing detailed reports and presentations. Responsible for covering a broad range of audits, including wage and hour compliance, payroll earnings and deductions, retirement plan contributions, worker's compensation plans, and other audits as required. Conduct regular audits of payroll configurations and exemption classifications to mitigate compliance risks and support audits and inquiries. Audit large data sets utilizing data visualization tools such as Power BI, Tableau, or Prism, and programs complicated formulas and macros to audit payroll data efficiently and accurately. Support the development and implementation of internal control measures. External Reporting Facilitate the provision of reports and information in response to subpoenas, internal and external audits, as well as external data requests for vendors and stakeholders. Design and create custom reports used for the conduction of bi-weekly, quarterly, and semi-annual audits. Serve as the main payroll point of contact for external annual audits for all entities, compiling and providing documentation and substantiation to the auditors. Lead System Testing and Enhancements Oversee functional testing, system updates, integrations, and improvements affecting payroll calculations, labor distribution, and reporting. Ensure the completeness of test plans, develop testing, and perform complex testing and analysis for programming changes in payroll or timekeeping systems involving hours or pay calculations, earnings, deductions, job classifications, and other codes to confirm that wage and hour laws and retirement plan provisions are followed. Confirm that wage and hour laws and retirement plan provisions are adhered to during testing. Process Efficiency and Continuous Improvement Analyze existing systems and processes for efficiency gains, recommend enhancements, and implement solutions. Maintain detailed documentation of system configurations, pay codes, compliance rules, and change control procedures. Provide recommendations and implement solutions to mitigate risks related to operational and pay processes during ERP agile enhancement cycles, ERP semiannual upgrades, automation through robotic process automation or artificial intelligence tools. Develop or improve processes, procedures, forms, reports, and audits to ensure compliance with applicable federal, state, and local payroll and tax regulations, internal policies, and contractual obligations. Minimum Qualifications Education: Bachelor's Degree in Accounting, Finance, or Business from an accredited college or university, or equivalent. Experience: Five (5) years of relevant experience such as internal auditing, business systems, risk mitigation, wage and hour, systems reporting, and/or data analytics. Knowledge: Local, state and federal regulatory requirements related to Human Resources and specific areas of functional responsibility. Principles and practices of organization, administration, fiscal and personnel management. HR analytics – ability to interpret timekeeping data and translate into actionable insights. Strong relationships at all levels of organization and ability to build consensus. Handling sensitive and confidential communications and materials. Planning, organizing, prioritizing work independently, meeting deadlines. Research and analysis of regulations or policies, presenting findings. Working in a matrix environment with multiple stakeholders. Designing and administering plans that support hospital strategic goals. Judgment, discretion, mediation and resolution of complex problems. Communication with technical and non-technical audiences. Experience with Wage & Hour compliance, Workday, UKG. Advanced MS Office (Word, Excel with complex formulas, macros, lookups, etc.), PowerPoint, Outlook, Teams. Attention to detail for accuracy in data entry and calculations. Advanced problem‑solving, interpretive and analytical skills. Time management and organization skills, meet deadlines, manage multiple tasks. Physical Requirements: The Physical Requirements and Working Conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. Pay Range: Minimum to Midpoint Range (Hourly): $53.98 to $71.57. EEO Statement: Stanford Medicine Children's Health (SMCH) strongly values diversity and is committed to equal opportunity and non‑discrimination in all of its policies and practices, including the area of employment. Accordingly, SMCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and, where applicable, in compliance with the San Francisco Fair Chance Ordinance. #J-18808-Ljbffr Stanford Children's Health | Lucile Packard Children's Hospital Stanford