Human Resources Generalist at Master Center for Addiction Medicine Glen Allen, VA

JOB TITLE: Human Resources Generalist PRIMARY LOCATION: Glen Allen; In-person IMMEDIATE SUPERVISOR: Director of Human Resources

JOB DESCRIPTION

The Human Resources Generalist supports the human resource processes, functions, and activities across all business locations, under the direct supervision of the Director of Human Resources and alongside the Human Resource Specialist. The Human Resources Generalist supports recruiting efforts and improving the talent acquisition and retention at Master Center, by establishing relationships with universities, colleges, and other organizations; conducting phone interviews; coordinating with department managers for interviews; and communicating with candidates. The Human Resources Generalist takes an active role in onboarding new employees, including developing training and orientation materials and coordinating schedules with the department managers. The Human Resources Generalist provides administrative support to the HR department and other managers as needed, including assisting the supervisor in coordinating learning, development and training opportunities for staff, facilitating open enrollment activities, record‑keeping, maintaining and organizing HR files, performing audits, and other duties as requested.

DUTIES AND RESPONSIBILITIES

Recruitment Conduct phone prescreens of qualified applicants to screen for potential fit with Master Center mission and core values. Schedule remote and in‑person interviews. Actively monitor JazzHR, update job descriptions, post open positions, analyze competency reports and create interview guides as needed. Communicate with candidates via phone, text, and email to reduce interview no‑show rates. Attend career fairs to build relationships and develop pipelines of potential candidates proactively. Conduct or acquire background checks and employee eligibility verifications. Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law. Onboarding Assist with the effective onboarding of new team members. Create a warm and welcoming environment for new hires and oversee first day and HR paperwork. Coordinate with Office Manager to prepare office space for employee and obtain necessary equipment, materials, etc. Coordinate with new hire’s direct manager and other departments to schedule orientation meetings, training, shadowing, etc. for new hires. Coordinate with HR Specialist to assign a Peer Mentor for all new employees. Coordinate with Marketing Department to schedule professional headshot and first day picture for new employees. Assist HR Specialist with onboarding paperwork and overview of general information and software applications. Scan all completed new employee paperwork, label, create electronic file folder on OneDrive. Performance Management Manage the notification process for new hires 30‑60‑90 day review and maintain and track compliance using and updating the activity tracker. Provide updates on progress to Director of Human Resources. Assist with the improvement of employee engagement. Coordinate and assist with facilitating monthly and quarterly fun events with the assistance of the HR Specialist. Support learning, development and wellness initiatives: manage Lunch and Learns topics which can focus on mental and physical fitness, awareness in the field of addiction medicine, on nearby trails employees can walk during lunch periods and that department managers can use for walking meetings. Employee Relations Address employee concerns and inquiries regarding HR policies, procedures, and programs. Assist HR Specialist and HR Director in resolving workplace conflicts and disciplinary issues, maintaining confidentiality and professionalism at all times. Administrative Duties Assist with clerical and administrative functions, such as making copies; printing documents; performing initial edits and updates to policies, handbooks, and other HR paperwork; writing and maintaining documentation and records; etc. Maintain employee electronic and hardcopy file accuracy. Perform administrative tasks prior to and during open enrollment yearly (November through January): send enrollment paperwork to employees. Assist the Human Resources team with projects as needed, such as event planning, calendar management, ordering supplies, project management, etc. Assist Director of Human Resources and Administration in performing audits as needed or as requested. Minimum Education and/or Minimum Experience Associate degree in Business Administration, Human Resource Management or related field preferred. Required Skills and Abilities Excellent verbal and written communication skills. Excellent interpersonal skills with good negotiation tactics. Friendly, approachable and resilient. Ability to create and implement sourcing strategies for recruitment for a variety of roles. Proactive and independent with the ability to take initiative. Excellent time management skills with a proven ability to meet deadlines. Familiarity with laws, regulations, and best practices applicable to hiring and recruitment. Proficient with job boards and social media. Ability to creatively promote the organization to potential applicants. Proficient with Microsoft Office Suite or related software. At Master Center for Addiction Medicine, we transform the lives of our patients. We transform the model of care for the addiction treatment industry. And we are transforming the landscape of addiction treatment through innovation and growth. Join us in our mission and make a true impact on people, families and your community! #J-18808-Ljbffr Master Center for Addiction Medicine