Mechanical / Fuels - Project Manager

Project Manager

The Project Manager will provide overall management direction at a high level generally to a single or multiple projects, establish project objectives and policies, maintain liaison with prime client contracts, and monitor construction and financial activities through the administrative direction of the on-site Project Superintendent. The Project Manager is ultimately responsible for completing each project on time, within budget, and satisfying the Customer. The Project Manager is expected to prepare and review bids and proposals, develop business relationships, and identify and pursue business opportunities.

Essential Functions

• Analyze projects to determine scope, schedule requirements, identify and evaluate Subcontractors and Suppliers to effectively bring project within budget and on schedule.
• Work with the EHS Department to develop the Project HASP and conduct project safety evaluations, job hazard analysis, and the creation of site-specific Health and Safety plans.
• Enforce and implement the dictates and recommendations of the EHS Department.
• Attend update meetings for new projects and coordinate billing and collections with the Accounting Department.
• Prepare all Subcontractor Subcontracts, Bonds, and Insurance Certificates.
• Expedite, review, and provide "Quality Control" on shop drawings and submittals.
• Effectively analyze projects to:
  • Estimate overruns and/or under-runs and omissions related to the Job Cost.
  • Verify field dimensions, backing locations, and mechanical/electrical rough-ins.
  • Ensure timely release of approved materials to suppliers and manufacturers.
  • Expedite material deliveries and shortages
  • Verify job readiness and coordinate the installation of materials to allow installation to progress in an orderly and timely fashion. The Senior Project Manager will have a positive effect on the profitability of the installation.
  • Review, code, and return invoices to Accounting. Ensure all Subcontractors and Suppliers submit timely invoicing. Accrue cost with tardy vendors in the Project Tracking Spreadsheet.
  • Initiate and respond to daily correspondence from Clients, Vendors, Subcontractors, Engineers, Architects, and the Corporate Office.
  • Review, issue, and update Installation Manpower Schedules and Sequence of Operations as required.
  • Update as necessary, Project Control/Document Control System, including:
    • Proposal Log
    • Request for Information Log
    • Submittal Log
    • Material Status Report
    • Things to Do List
    • Outstanding Issues
    • Document Control Log
• Coordinate with installation to complete the last 1% of the job and all punch lists, submit Guarantees, Warranties, and Owners' manuals as required.
• Prepare, submit, obtain approval, verify, and track billings until payment is received. Effectively make progress payment requests to eliminate under-billing to the extent possible, monthly.
• Provide monthly input to DCO for any Projects at risk.
• Price and process change order proposals and coordinate with the Estimating Department when required. Change order proposals are to be reviewed with DCO.
• Maintain job costs and update monthly with DCO.
• Set up cost projections on a detailed spreadsheet for all projects managed and updated monthly.
• Participate with other management personnel in establishing, setting, and achieving goals for the Company to develop new methods, techniques, systems, and ideas to improve the Company's performance.
• Establish and review priorities for the Project Engineer.
• Sign all vendor purchase orders, Subcontractor Subcontracts, and change orders to the levels outlined by the Board of Directors (BOD).
• Secure Equipment Rental price quotes, order equipment, and track delivery/pickup, as required.
• Make all decisions relative to the projects assigned except those specifically reserved by the DCO as defined on each project.
• Prepare, update, and issue Cost to Complete Reports monthly.
• Visit job sites regularly and perform work inspections, check job progress, and resolve Project and Contract issues.
• Advise the Project Engineer/Project Superintendent of potential problems, work interferences, and schedule difficulties. Assist in circumventing/resolving such problems as required.
• Prepares special reports, studies, and statistical analysis per Supervisor's request. Such items usually require research, development, and/or interpretation of data and are performed with little supervision or instruction.
• Compiles Operations and Maintenance (O&M) manuals.
• Completes project closeout documents.
• Attends and represents the project team at various meetings.
• Reviews labor productivity reports with the Superintendent and Foreman for each trade to foster effective project communication and help ensure accurate labor projections.
• Performs any other duties per the direction of the DCO or BOD.
• Promote CEI and maintain a good working relationship with:
  • Vendors, Manufacturers, Subcontractors
  • General Contractors, Owners, and Architects
  • Company personnel

Position Qualifications

Competencies:

• Strong written and oral communication skills.
• Ability to understand Contract plans and specifications.
• Ability to perform accurate estimating and buying takeoffs for mechanical/civil systems.
• Strong organizational skills and habits
• Positive attitude and ability to work in high pace environment.
• History and ability to maintain high attendance and punctuality.

Skills & Abilities

Education:

• A Bachelor's degree in Construction Management, Mechanical, or Civil Engineering.
• Licensing as a Professional Engineer, General Contractor, Pollutant Storage System Contractor (PSSC), or Mechanical Contractor is a strong plus.

Experience:

• 3 - 5 years as a Project Engineer
• 5 years of construction experience

Computer Skills:

• Mastery of Microsoft Office products: Excel, Word, PowerPoint, Project.
• Knowledge of Estimating and Construction Software
• Knowledge of Scheduling Software

Certificates & Licenses:

Licensing as a Professional Engineer, General Contractor, PSSC, or Mechanical contractor is a strong plus. OSHA Trainer qualifications are a plus.

Other Requirements:

• OSHA 30, HAZWOPER, FIRST AID.
• Competent Person- Trenching, Confined Space, LOTO

Physical Demands

• Hearing and vision within normal ranges are essential for normal conversations, to receive ordinary information, and to prepare, inspect, or review documents.
• Activities require the ability to remain in a stationary position roughly 50% of the time and move about an office and/or work site the other half of the time.
• Occasional heavy lifting (30+ lb. / 13.6+ kg) can be expected, though exertion of up to 10 lbs. of force is more common. Need good manual dexterity for the use of common office equipment (e.g., computers, mobile devices, copiers).

Other Physical Requirements:

Must wear steel-toed boots, must wear protective eye-wear, hearing protection, may work outdoors during inclement weather, ability to travel by car or plane, high frequency of computer keyboarding, high frequency of viewing a computer monitor, etc.

Work Environment

Work is performed in office, vehicles, and outdoor settings, in all weather conditions, including temperature extremes, during day and night shifts. Work is often performed in emergency and stressful situations. The noise level in the work environment is usually quiet in office settings and moderate in other situations.

This job description is subject to change at any time.