Maintenance Supervisor

Job Description

Job Description

POSITION TITLE: Service Manager 

DEPARTMENT: Resident Services

REPORTS TO: Community Manager/Regional Maintenance Director

CLASSIFICATION: Non-exempt

JOB SUMMARY: The Service Manager is a hands-on supervisor responsible for leading the efforts of the service team to ensure the community is in top condition. 

VALUES MODELED: All employees are expected to find ways to bring our values to life every day by demonstrating: leadership, commitment, and integrity.

MEASURES OF SUCCESS: Resident feedback on quality and timeliness of resident services provided; resident turnover.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

1. Supervise and schedule maintenance activities for the community and maintenance staff.
   1. Supervise maintenance staff and communicate assignments and major tasks to be completed. 
   2. Complete and evaluate the daily/weekly completion of all work orders. 
   3. Monitor and maintain required permits for operating the property, such as pool, elevator, etc. 
   4. Assist the Community Manager with supervising all work by outside contractors. 
   5. Ensure all equipment are operated in a safe manner. 
   6. Create schedules and be available for "on-call" for after-hours, weekend, and holiday emergencies. 
   7. Inspect each vacant unit during and after make-ready activity. 
2. Coordinate, schedule, and respond to work orders. 
   1. Establish priorities for work order and assigns work orders to maintenance staff. 
   2. Repair/replace appliances, plumbing systems, AC/heating/electrical systems as needed. 
   3. Repair/replace any unit material and perform regular maintenance requests. 
   4. Identify and schedule preventative maintenance, such as filter change, power washing, etc. 
   5. Develop maintenance schedules and enforce them among maintenance staff.
3. Order supplies and manage the maintenance budget. 
   1. Assist the Community Manager in the budget process and ordering of materials and supplies. 
   2. Obtain approval prior to placing orders for major expenses and for unbudgeted items.
   3. Monitor expenditures and implementing corrective actions.
4. Manage community maintenance personnel. 
   1. Create, mentor, and manage a cohesive service team in accordance with policies. 
   2. Ensure staff receives new hire safety orientation as well as annual safety training. 
   3. Report any worker's compensation issues and/or employee incidents immediately. 
   4. Coordinate orientation and ongoing training programs for community staff. 
   5. Complete performance reviews for staff and makes recommendations for salary increases and/or advancement.
   6. Manage time off for community management team and submits payroll for processing. 

QUALIFICATIONS

• Language Skills: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. 
• Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. 
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. 
• Computer Skills: Strong computer skills in Microsoft Word and Outlook. Experience in conducting Internet searches and using online calendars and databases. 

EDUCATION/EXPERIENCE:  

Required

• High school diploma or GED. 
• Minimum three years general residential maintenance experience, unless promoted from within. 
• Working knowledge of HVAC, plumbing, electrical, fire protection, and energy management systems. 
• Certifications/licenses as required by local, state, or other regulations 
  • EPA Section 608, Type II or Universal, and Certified Pool Operator, Type I
  • If do not possess either, must be able to obtain certifications within the 12 months of employment.
• Must have reliable transportation, maintain auto insurance, and have a valid driver's license 
• Strong communication and customer service skills. 
• Ability to work on-call as scheduled and work weekends and after hours as necessary.

Preferred

• Two years’ supervisory experience.
• Bilingual or multilingual skills.

COMPETENCIES 

To perform the job successfully, an individual should demonstrate the following competencies: 

Productivity

• Dependability - Follows instructions; responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals: completes tasks on time or notifies appropriate person with an alternate plan. 
• Initiative - Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed. 
• Integrity - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values. 
• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.

Customer/Resident Focus

• Customer Focus - Responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments. 
• Confidentiality - Maintains confidentiality of sensitive information. 

Decision Making 

• Judgment - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions. 
• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions. 

Business Skills 

• Analytical/Reasoning - Synthesizes basic and varied information; collects and researches data; uses intuition and experience to complement data and make recommendations. 
• Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods. 
• Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality. 
• Quantity - Meets productivity standards; completes work in a timely manner; strives to increase productivity; works quickly. 

Job Skills 

• Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent. 
• Continuous Learning - Assesses own strengths and weaknesses; seeks feedback to improve performance; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others. 
• Job Knowledge - Exhibits competency in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively. 
• Use of Technology - Demonstrates required skills; adapts to new technologies; uses technology to increase productivity; keeps technical skills up to date. 

Teamwork 

• Conflict Resolution - Encourages open communication; confronts difficult situations; maintains objectivity; keeps emotions under control; uses interpersonal and negotiation skills to resolve conflicts. 
• Cooperation - Establishes and maintains effective relationships; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts. 
• Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to buildin