Fiscal Affairs Clerk
$51.42k - $56.68kSanta Rosa County Sheriff's Office
Salary : $51,417.60 - $56,680.00 Annually
Location : 5755 East Milton Road, Milton, FL
Job Type: Full Time
Job Number: 00204
Department: Administration
Division: Fiscal Affairs
Opening Date: 05/26/2026
Closing Date: 6/9/2026 11:59 PM Central
Description
GENERAL DESCRIPTION: Advanced and specialized work in the auditing and preparation of payroll, budget, analytical accounting analyses, and insurance reports and records.
Examples of Duties
ESSENTIAL JOB FUNCTIONS: Essential functions are fundamental job duties. They do not include marginal tasks which are also performed but are incidental to the primary functions. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, nor does every position allocated to the class necessarily perform every duty listed. Personal characteristics required of all employees, such as honesty, industry, sobriety, and the ability to get along with others, are presumed qualities and may not be listed specifically.
• Prepares various tax and information returns;
• Originates, maintains, updates, tracks, verifies and ensures the accuracy of a wide variety of fiscal transactions from internal and external accounts, ledgers, logs;
• Collects monies from different divisions and districts, verifies and reconciles deposits, account balances, and other fiscal instruments within the Sheriff's Office;
• Performs data entry of various funds and accounts into fund database;
• Writes and issues checks and receipts for a variety of accounts and funds at state and local levels;
• Tracks and verifies various purchase orders, invoices and vouchers;
• Performs various personnel transactions;
• Prepares monthly, quarterly, and annual reports of various fiscal activities as required;
• Tracks, monitors and records issuance of controlled items; maintains property records;
• Maintains confidential files in accordance with statutes;
• Performs records destruction in accordance with state statute;
• Performs clerical duties and assist with payroll functions as required;
• Performs customer service functions for agency personnel;
• Assist other departments with fiscal/payroll information;
• Maintains financial contract files;
• Assist with budget analysis/preparation;
• Review transactions for compliance with policies, procedures, applicable state or federal law and/or grantor contract;
• Processes payroll; maintains applicable automated files, tables, etc.;
• Maintains payroll records and deduction records;
• Verifies and records courses completed and monies paid for salary incentive;
• Performs related duties as required.
ESSENTIAL PHYSICAL SKILLS: Communicate using hearing, speech, and vision skills; sit for extended periods.
ENVIRONMENTAL CONDITIONS: Office
KNOWLEDGE OF: Standard Business English; modern office practices and procedures; policy relating to law enforcement payroll and insurance; principles and practices involved in the maintenance of payroll records; functional knowledge of Microsoft or other spreadsheet and word processing software; modern office practices and procedures; data entry equipment.
ABILITY TO: Maintain complex payroll and insurance records; understand and carry out oral and written instructions; make mathematical computations with speed and accurately analyze financial reports and records; establish and maintain effective working relationship with employees and public. SKILLS: Typing and data entry equipment; operate a computer and general office equipment. Typical Qualifications
MINIMUM QUALIFICATIONS: Graduation from high school or GED. Associates degree in accounting or three years experience in responsible fiscal and clerical work. Supplemental Information
ADDITIONAL: Applicant must possess a valid Florida Driver's License at the time of hire and maintain said license throughout employment (exception may be granted to applicants who reside inside the Alabama/Florida state line). Must pass a thorough background check including Drug Screen, CVSA, and Physical exam.
PREFERENCE: Preference will be given to those who have worked in a Law Enforcement agency finance department.
The following are just some of the wonderful benefits offered by the Santa Rosa County Sheriff's Office. Additional benefit information can be found at:
Employee Only Free $78.50 FREE
Family $400.00 $550.00 $275.00
Family $118.28
Employee & Spouse $12.18
Employee & Child(ren) $14.38
Family $20.32
01
Do you possess a high school degree or a GED?
02
Do you possess an Associate's Degree in accounting or three years' experience in responsible fiscal and clerical work?
Required Question
Location : 5755 East Milton Road, Milton, FL
Job Type: Full Time
Job Number: 00204
Department: Administration
Division: Fiscal Affairs
Opening Date: 05/26/2026
Closing Date: 6/9/2026 11:59 PM Central
Description
GENERAL DESCRIPTION: Advanced and specialized work in the auditing and preparation of payroll, budget, analytical accounting analyses, and insurance reports and records.
Examples of Duties
ESSENTIAL JOB FUNCTIONS: Essential functions are fundamental job duties. They do not include marginal tasks which are also performed but are incidental to the primary functions. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, nor does every position allocated to the class necessarily perform every duty listed. Personal characteristics required of all employees, such as honesty, industry, sobriety, and the ability to get along with others, are presumed qualities and may not be listed specifically.
• Prepares various tax and information returns;
• Originates, maintains, updates, tracks, verifies and ensures the accuracy of a wide variety of fiscal transactions from internal and external accounts, ledgers, logs;
• Collects monies from different divisions and districts, verifies and reconciles deposits, account balances, and other fiscal instruments within the Sheriff's Office;
• Performs data entry of various funds and accounts into fund database;
• Writes and issues checks and receipts for a variety of accounts and funds at state and local levels;
• Tracks and verifies various purchase orders, invoices and vouchers;
• Performs various personnel transactions;
• Prepares monthly, quarterly, and annual reports of various fiscal activities as required;
• Tracks, monitors and records issuance of controlled items; maintains property records;
• Maintains confidential files in accordance with statutes;
• Performs records destruction in accordance with state statute;
• Performs clerical duties and assist with payroll functions as required;
• Performs customer service functions for agency personnel;
• Assist other departments with fiscal/payroll information;
• Maintains financial contract files;
• Assist with budget analysis/preparation;
• Review transactions for compliance with policies, procedures, applicable state or federal law and/or grantor contract;
• Processes payroll; maintains applicable automated files, tables, etc.;
• Maintains payroll records and deduction records;
• Verifies and records courses completed and monies paid for salary incentive;
• Performs related duties as required.
ESSENTIAL PHYSICAL SKILLS: Communicate using hearing, speech, and vision skills; sit for extended periods.
ENVIRONMENTAL CONDITIONS: Office
KNOWLEDGE OF: Standard Business English; modern office practices and procedures; policy relating to law enforcement payroll and insurance; principles and practices involved in the maintenance of payroll records; functional knowledge of Microsoft or other spreadsheet and word processing software; modern office practices and procedures; data entry equipment.
ABILITY TO: Maintain complex payroll and insurance records; understand and carry out oral and written instructions; make mathematical computations with speed and accurately analyze financial reports and records; establish and maintain effective working relationship with employees and public. SKILLS: Typing and data entry equipment; operate a computer and general office equipment. Typical Qualifications
MINIMUM QUALIFICATIONS: Graduation from high school or GED. Associates degree in accounting or three years experience in responsible fiscal and clerical work. Supplemental Information
ADDITIONAL: Applicant must possess a valid Florida Driver's License at the time of hire and maintain said license throughout employment (exception may be granted to applicants who reside inside the Alabama/Florida state line). Must pass a thorough background check including Drug Screen, CVSA, and Physical exam.
PREFERENCE: Preference will be given to those who have worked in a Law Enforcement agency finance department.
The following are just some of the wonderful benefits offered by the Santa Rosa County Sheriff's Office. Additional benefit information can be found at:
- Health Coverage with Blue Cross Blue Shield (3 plans) - cost listed is per month:
Employee Only Free $78.50 FREE
Family $400.00 $550.00 $275.00
- Optional Flexible Spending Plan (pre-tax)
- Health - Maximum $3,300 annually, deducted bi-weekly
- Dependent Care - Maximum $5,000 annually, deducted bi-weekly
- Dental Coverage - Blue Cross (Florida Combined Life)
Family $118.28
- Vision Coverage - Humana Vision
Employee & Spouse $12.18
Employee & Child(ren) $14.38
Family $20.32
- Employee Assistance Program - no cost to employee or family members
- $25,000 Unum Life and AD&D Insurance Policy provided free to employees
- Florida Retirement System Pension Plan - 3% cost to employee; 8 years vested
- Florida Retirement System Investment Plan - 3% cost to employee; 1 year vested
- Deferred Compensation Plan through Nationwide - 15% employer match of contributions at the end of the calendar year
- Emergency Leave Pool
- FREE! Hepatitis B Inoculation
- $25 Annual Wellness Benefit for obtaining annual physical with physician
- FREE! Teladoc Appointments
- Additional Life and AD&D Insurance (employee, spouse, child) available through: Unum (paid by employee)
- Additional Services from Legal Shield (paid by employee)
- Additional policies from Unum - accident, critical illness, hospitalization, STD, LTD, etc. (paid by employee)
- Tuition reimbursement
- Free gym facilities on-site
- No state of Florida income tax
- 11 paid holidays per year, 2.5x salary paid for all hours worked on a holiday, 8 hours paid for holidays not worked
- 4 hours Annual Leave earned per pay period (increases after 4 years of employment)
- 4 hours Sick Leave earned per pay period
- Compensatory Leave Bank (Sworn Law Enforcement and Sworn Detention)
- Paid training opportunities
- Paid overtime
- FREE! Life insurance through Chubb with varying payout maximums (minimum $75,000)
- Double time and a half for all hours worked on a holiday
- All uniforms and equipment provided
- Take home vehicle (After completion of FTO: depending on assignment and residence location)
01
Do you possess a high school degree or a GED?
- Yes
- No
02
Do you possess an Associate's Degree in accounting or three years' experience in responsible fiscal and clerical work?
- Yes
- No
Required Question
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