Office Administrator

Description

Strong operations start behind the scenes. Maloney Property Maintenance, LLC is hiring a detail-oriented Office Administrator to support office operations, customer communication, scheduling, and financial tracking for a growing landscaping company.

This role is ideal for someone organized, dependable, and comfortable balancing administrative support with bookkeeping responsibilities in a fast-paced environment.

What You'll Get

• Salary Range: $40,000 - $45,000
• Paid Time Off (PTO)
• Potential Growth Opportunities

Responsibilities

• Serve as the primary point of contact for customers by answering phone calls, emails, and inquiries in a professional and timely manner
• Coordinate scheduling for landscaping projects, maintenance services, estimates, and customer appointments
• Maintain accurate customer records, work orders, and project information
• Assist with payroll and bookkeeping tasks
• Coordinate communication between customers, field crews, vendors, and management to ensure projects stay on schedule
• Monitor office supplies and place orders as needed to keep daily operations running smoothly
• Organize and maintain both digital and paper filing systems
• Support the owner and leadership team with administrative projects and day-to-day office operations

Qualifications

• Strong organization and communication skills
• Ability to work independently while also collaborating effectively with a small team
• Dependable, self-motivated, and able to manage responsibilities with minimal supervision
• Comfortable answering phones, communicating with customers, and providing exceptional service
• Experience with QuickBooks or similar software preferred
• Professional, reliable, and team-focused
• Bookkeeping or administrative experience is a plus
• Previous experience supporting a landscaping, construction, property maintenance, home services, or trade business is helpful but not required.