Administrative Assistant

Job Title: Administrative Assistant

S.A. Comunale is seeking an Administrative Assistant to support the Reading, PA Branch.

Provide administrative support to the assigned branch office. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction.

Essential Duties & Responsibilities

Primary duties and responsibilities include the following. Other duties may be assigned.

• Perform general clerical duties to include but not limited to photocopying, faxing, mailing, filing and scheduling appointments.
• Assum receptionist duties, greet public and refer them to appropriate staff members, answer phones, route calls, and take messages when required.
• Sign for and distribute UPS/FedEx/Airborne packages. Distribute incoming mail and prepare outgoing mail including bulk mail.
• Print and maintain all bid documents as well as prepare for all bids.
• Obtain all information necessary for contracts and review sheets.
• Perform basic accounting functions such as billing, accounts receivable, accounts payable.
• Create folders, print drawings, specs, bid bonds, and addendums.
• Request pre-qualifications, bid bonds, etc. for bids.
• Contract review sheets – Insurance / Lein wavers, workers compensation.
• Review specs and know requirements for bids.
• Labor work sheets m and other bid estimate sheets.
• DBE Contractor / Supplier Utilization form.
• Create binders for library and filing cabinet when job is awarded.
• Box up files / folders prior 2 years.
• File executed contracts.

Qualifications

• High school diploma or GED is required.
• 3+ years of administrative experience is required.
• Previous experience in the construction industry is a plus.
• Significant experience with Microsoft applications (i.e. Word, PowerPoint, Excel) is required.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process – it is probably fraudulent.