Executive Assistant

This is a role for someone who takes genuine pride in being the calm, capable center of a sophisticated operation. As the Executive Assistant, you will be the trusted partner behind the scenes, anticipating needs, creating order, and ensuring every detail is handled with precision and discretion. Supporting senior leadership and family Principals in a small, formal office, this position calls for a polished professional with exceptional emotional intelligence, a natural service mindset, and an appreciation for structure, decorum, and high standards. If you thrive in environments where excellence is expected and seamless execution is the norm, this role offers the opportunity to make a meaningful, visible impact every day.

Responsibilities

• Provide comprehensive executive support, including calendar management, meeting coordination, and complex travel planning (both commercial and private aviation).
• Coordinate frequent domestic and international travel, and create detailed itineraries.
• Support multiple Principals with varying schedules and expectations, requiring flexibility and a calm, solutions-oriented approach.
• Oversee office management and day-to-day operations to ensure a professional, well-run environment.
• Manage household-related coordination for local residences, including housekeeping staff, maintenance, and repairs.
• Assist with light bookkeeping responsibilities, including QuickBooks support for leadership and affiliated business entities.
• Maintain organization and accuracy across schedules, travel, and financial tasks while anticipating needs and minimizing friction for executives.
• Additional responsibilities may include a combination of professional and personal support, evolving with the needs of the role.

Ideal Experience

• Degree preferred but not required; professionalism, maturity, and discretion are essential.
• Proven experience as an Executive Assistant or in a similarly sophisticated support role.
• Exposure to investment, finance, or professional services is a plus.
• Familiarity with QuickBooks and general ledger support.
• Kind, cordial, upbeat, and naturally service-oriented with a positive, can-do attitude.
• Comfortable working with demanding personalities and shifting priorities without disruption.
• Private aviation experience is helpful but not required.
• Strong organizational skills, sound judgment, and the ability to always maintain confidentiality.

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The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.