Sr. Project Manager

Job Description

Job Description

Department Focus

The Original Equipment (OE) Group supports business needs and continuous improvement efforts through proper technical product and engineering principles as well as appropriate development of employees and management.  The OE group is a business unit that encompasses quoting, engineering, quality, project management, production planning and procurement.

Summary

The Sr. Project Manager is an integral member of the OE Group that works closely with the OE Director to ensure successful customer interface, execution, and shipment of technically challenging projects.

Job Description and Duties:

Due to Federal Contract requirements, US Citizenship is required for this position.

Principle Duties

To act as the primary point of contact with the customer and is responsible for all communications and customer satisfaction after contract award.

Defines the scope of supply for awarded contracts, including the need for internal deliverables and customer submittals. The Sr. Project Manager shall collaborate with the Engineering Manager to establish milestones for each project and recommend high level work priority based on the milestone schedule. The Sr. Project Manager will be expected to understand status of assigned contracts throughout the engineering, job creation, procurement, manufacturing, testing and shipping stages.

Expected to interface and collaborate with different departments within the business to meet contract objectives, including Operations, Supply Chain, Planning, Quality, Sales, Test, and Engineering.

Negotiates changes to contract as required and identifies scope increase.  Negotiation can include Terms and Conditions, submittals, delivery expectations, and pricing.

Executes communications plan to project requirements.  Communications will include but are not limited to status on major materials, delivery status to original commitment date, risks associated with delivery and mitigation plan for those risks.  Proactively documents delays, changes in scope and any other incidents that impact the scope of work or schedule.

Prepares monthly revenue forecast for the OE Group in collaboration with the program manager.

Understands and communicates task schedules to all project team members to ensure timely completion of project and when necessary, advocates for required project resources.

Foresees problems on contracts before they become problems.

Coordinates and chairs meetings to assure all planned activity occurs and that the quality of each event satisfies project requirements.

 

Manages multiple, parallel projects using formal project planning techniques.

Maintains contract file in accordance with established protocols and procedures.

Produces regular status reports containing assessments of contract status relative to cost, delivery, customer submittals, milestone completion, and risk.

Coordinates product packaging and shipping in accordance with contract requirements.  Also ensures that progress payments and final invoices are executed on time.

Creates and maintains Health of Contract Report to monitor project performance to budget (margin expectations) and schedule including an "Issues List" in order to document all unplanned obstacles to satisfying the contract.  All items must be resolved before contract can be formally closed.

Develops post-shipment contract review including assessment of cost, delivery, quality, and miscellaneous contract specific requirements.  Improvement ideas for future contracts are communicated to the team for implementation based on this review.

 

Secondary Duties

Aids in development of project quotes, as needed.  This can include milestone generation, timeline creation, risk assessment, review of commercial requirements, terms and conditions, and other activities.

Participates in the training and coaching of new and/or inexperienced team members.

Assists in developing department plans, goals, objectives, policies and procedures.

Other duties as required

 

Senior Responsibilities

A senior project manager is expected to fulfill the primary and secondary duties listed within with:

• Minimal oversight/direction from the program manager
• High accuracy and attention to detail
• Ability to manage challenging first-of-a-kind projects
• Strong ability to drive project objectives

Minimum qualifications:

• Due to Federal Contract requirements, US Citizenship is required for this position.
• BS in Engineering or Project Management or equivalent job experience. 
• 5-10 years of experience managing government projects in a project/contract-based business preferred.
• Experience in managing research and development projects in engineered products preferred.
• Ability to read & interpret engineering drawings, standards and specifications
• Ability to read & interpret purchase orders, terms and conditions, and customer specifications
• Expected travel is up to 10% yearly
• Proficient in Word, Excel, PowerPoint, Outlook, MS Project and the Internet
• Strong interpersonal, collaboration, leadership, communication, organization, and problem-solving skills
• Detail oriented and highly motivated
• Possess high level of personal initiative
• Able to facilitate geographically distributed and cross functional project teams