Accounting Specialist

Job Description

Job Description

Overview

We are seeking a detail-oriented Accounting Specialist to join the finance team. This role supports core accounting functions — accounts payable, accounts receivable, billing, deposits, reconciliations, and financial reporting — in a high-volume, fast-paced environment.

While the position covers both AP and AR, the day-to-day work is weighted heavily toward accounts receivable: cash posting and remitting collected funds back to clients, primarily federal government agencies, schools, and contracted clients. This role does not include collections work.

Reporting directly to the Controller, the ideal candidate brings strong organizational skills, a high level of accuracy, and the ability to manage multiple priorities while meeting deadlines.

Key Responsibilities

• Process accounts payable and accounts receivable transactions in a high-volume, fast-paced environment
  
• Post cash receipts and remit collected funds back to clients (primarily federal government agencies, schools, and contracted clients)
  
• Receive, record, and deposit cash, checks, and vouchers; prepare and verify bank deposits
  
• Assist with billing, invoicing, account statements, and other financial reports
  
• Perform financial calculations (e.g., interest, balances, discounts, equity, and principal)
  
• Use specialized accounting software — including Artiva — to debit, credit, and total accounts (training provided)
  
• Maintain accurate financial records and support reconciliations and reporting activities
  
• Draft and update procedures for receivables, payables, and client remittances, subject to Controller approval
  
• Work independently and manage multiple priorities under tight deadlines
  

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field preferred; equivalent relevant work experience considered in lieu of a degree
  
• Prior accounting experience within a debt collection agency, or B2B/B2C collections environment
  
• Minimum 3 years of accounting experience in a similar role
  
• Proficiency with Microsoft Excel (formulas, pivot tables, data validation); QuickBooks Desktop experience a plus
  
• Prior experience with Artiva or similar specialized accounting/collections software is helpful but not required — training is provided
  
• Strong attention to detail, organization, and time-management skills
  

Candidates are evaluated as much on fit as on accounting background: reliability, organization, and ease of collaboration matters as much as technical depth. Strong candidates without direct industry experience are still encouraged to apply.