Secretary, School (Rogers Ranch)

Job Title

Performs secretarial duties in a public school by performing the following duties.

Qualifications

Prefer high school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Reports To:

Principal

Performance Responsibilities

• Verifies that items are received in good order, and all necessary documentation is included in the delivery.
• Take corrective action as needed if an item is damaged or an order is incomplete.
• Coordinate documentation activities for bookkeeping payment, and inventory purposes with appropriate business department staff.
• Composes, or transcribes from rough draft, correspondence, bulletins, memorandums, and other material.
• Compiles and files student grade and attendance reports in absence of attendance clerk.
• Greets visitors to school, determines nature of business, and directs visitors to destination.
• Talks with student encountering problem and resolves problem or directs student to other worker.
• Answers telephone to provide information, take message, or transfer calls.
• Orders and dispenses school supplies.
• Accepts and deposits funds.
• Disburses funds, records financial transactions, and audits and balances student activity accounts.
• Maintains calendar of school events and school newsletter.
• Maintains school supply inventory.
• Routes incoming mail.
• Maintains correspondence and other records.
• Maintains staff attendance records.
• Maintains ability to use computer as well as other office equipment.
• Help with tardy passes.
• Admin user for Aesop for substitutes and absences, Timetrak for payroll, Visions for purchasing, School Messenger.
• Help in the health office in the health associate's absence.
• Perform other job-related duties as assigned.

Competencies

• Perform basic math, including calculations using fractions, percents, and/or ratios.
• Read a variety of manuals; writes documents following prescribed formats, and/or present information to others.
• Understand multi-step written and oral instructions.
• Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping and recordkeeping principles; and office equipment/software.
• Problem Solving - Identifies and resolves problems in a timely manner.
• Customer Service - Manages difficult or emotional situations; Responds promptly to student, staff, and public needs.
• Interpersonal Skills - Maintains confidentiality; Creates and maintains a positive and conducive work environment.
• Oral Communication - Responds well to questions.
• Written Communication - Edits work for spelling and grammar.
• Diversity - Shows respect and sensitivity for cultural differences.
• Ethics - Treats people with respect.
• Organizational Support - Follows policies and procedures.
• Professionalism - Approaches others in a tactful and positive manner.
• Safety and Security - Uses equipment and materials properly.

Language Skills

• Ability to read and comprehend instructions, correspondence, and memos.
• Ability to write correspondence.
• Ability to work with a variety of people and maintain confidentiality of information.

Technology Skills

• To perform this job successfully, an individual should have knowledge of Internet and District software, preferred accounting used software and Microsoft office (Word, Excel, Publisher, PowerPoint, and other appropriate technology software).
• The ability to type 50 wpm.
• Knowledge of appropriate business machines and telephones.
• Monitor special system(s), not limited to, including security and fire alarm systems.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee must occasionally lift and/or move up to 25 pounds. In addition, some carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity.
• The usual and customary methods of performing the job's functions require the following physical demands: requires sitting, walking, and standing.
• Specific vision abilities required by this job include close vision and distance vision.

Terms of Employment

• Twelve-month, employee pay and benefits in accordance with Board policy.
• FLSA: Non-Exempt
• Full Time Employee Benefits: employee pay and benefits in accordance with Board policy.

Evaluation

• Performance to be evaluated in accordance with the Board policy on evaluation of support personnel.