ASSISTANT PROJECT MANAGER

Job Description

Job Description

Summary:

 

The Assistant Project Manager is responsible for assisting Senior Project Managers and Project Managers in coordinating the activities of a project to ensure cost, schedule, document control and quality standards are met. The Assistant Project Manager is expected to exercises independent judgment related to day-to-day administration of projects. 

 

General Responsibilities 

• Assist the Project Manager/ Senior Project Manager in all phases and aspects of the project. 
• Follow the Blum Best Practices. 
• Manage projects independently as assigned with oversight from the PM/SPM 

Work Deliverables: The results that are expected from a top performing Assistant Project Manager. 

Project Set Up: 

• Ensure that proper tools are in place prior to the beginning of a project. 
• Prepare and assist with pre-installation meetings. 
• Review Owner contract and become familiar with terms & conditions. 
• Distribute all short interval and overall project schedules. Ensure subcontractors have the most up to date scopes of work. Assist PM/SPM in the development of the overall project schedule. 
• Work to obtain all necessary permits as requested by the PM and/or SPM. 
• Review drawings and specifications to become completely familiar with the project. 
• Complete sub evaluations/comparisons of bids, scope review, and complete buyout as requested by PM and/or SPM. 
• Develop a project submittal log and obtain designer’s approval. 
• Manage said submittal log and ensure all submittals are processed promptly. 

*CORE VALUE – High Performance – Plan Effectively: 

• Ensure contracts, insurance, and bonds are current and received before subcontractor performs any work on site. Follow up on collection of all non-received documents and escalate any issues to the PM and/or SPM. 
• Prepare all project meeting agendas and associated attachments as directed by the PM/SPM. 
• Attend weekly project meetings as requested by PM and/or SPM and keep detailed meeting minutes for publishing to project team. 
• Draft, submit, and track all RFI’s and distribute to all teams members as appropriate. 
• Review project logs (RFI’s, Submittals, PCO’s) with Superintendent on a weekly basis. 
• Pursue and monitor submittals and track deliveries of materials. Verify all submittal conformity to plans & specifications. 
• Collect superintendent daily reports, weekly project pictures and safety documentation. Review for completeness and include in project documentation. Inform PM and/or SPM of deficiencies. 
• Collect and distribute coordination drawings from appropriate subcontractors. Review drawings with PM and/or SPM and Superintendent. Set up coordination meetings for PM and/or SPM to chair. 
• Collect subcontractor changes for review by the PM and/or SPM. 
• Execute payment applications. 
• Complete quantity take-offs as requested by estimating and PM and/or SPM. 
• Review and code invoices. Check for accuracy and compare to cost to complete forecast. 

*CORE VALUE – High Performance – Finish well: 

• Distribute all punch lists and follow-up as necessary to ensure timely completion of punch list work. 
• Collect all required close out documents for certification. 
• Assemble the close out documents and address non-compliant subcontractor directly for compliance. 

Relationship Management: 

• Maintain client relationships at the appropriate level reinforcing Blum’s commitment to continuously addressing their needs and interests. 
• Work collaboratively with outside parties (I.e. the design team, etc.) to accomplish client goals. 
• Demonstrate effective relationship building within the project team and throughout Blum. Keep field team members (i.e. Superintendent) informed and active in decision-making. 
• Promote positive subcontractor relations by dealing professionally and fairly with all subcontractors and vendors instilling this philosophy in project team at all times. 

Behavioral Expectations:   The skills and personal attributes needed to attain the results expected from a top performing Assistant Project Manager. 

*CORE VALUE – Strong Relationships – Customers recommend us to others: 

• Treats internal and external clients, vendors and subs as partners. 
• Identifies client needs and addresses them. 
• Identifies and acts on ways to add value. 
• Identifies and acts on opportunities to expand the relationship. 
• Balances client and Blum needs effectively. 
• Is responsive to clients’ needs and displays intensity. 

*CORE VALUE – Continuous Improvement and Development: 

• Continually builds own knowledge and expertise. 
• Is open to new ways of doing things. 
• Offers to coach/assist others with less experience. 
• When problems arise, shares expertise to help resolve the issue. 
• Makes self accessible for questions even when under stress. 

*CORE VALUE – Honesty and Integrity – Do the right thing: 

• Makes decisions and acts with Blum’s long term interest in mind. 
• Acts with integrity, maintaining the highest ethical standards. 
• Is flexible and changes quickly based on Blum’s changing needs. 
• Balances Blum’s needs with those of others including the client, the team, etc. 
• Manages with profitability in mind. 

*CORE VALUE – Safety and Well-Being – No accidents or OSHA violations: 

• Is well versed in Blum’s safety program procedures and policies. 
• Consistently follows/enforces Blum’s safety procedures and policies. 
• Makes tough decisions to ensure that safety remains on the front and center. 

Attention to Detail: 

• Thoroughness in accomplishing tasks for concern in all area’s involved, no matter how small. 
• Monitors and checks work or information and plans and organizes time and resources efficiently even under the pressure of multiple demands. 

Team Player: 

• Works cooperatively with others toward accomplishment of a shared goal as opposed to working separately or competitively. 
• Leverages own strengths and demonstrates understanding of weaknesses in order to most effectively contribute to a project. 
• Knows when to lead and when to follow. 
• Reinforces the team concept through all actions. 

Demonstrates a Sense of Urgency: 

• Sets high expectations and achieves them regardless of the barriers. 
• Demonstrates a passion for one’s work - enjoys working hard and is full of energy. 
• Acts with an insatiable need to get things done - can be counted on to get things done on time and with excellent quality and results. 
• Pays attention to the details to make sure the job gets done right. 

Other Information 

Physical Demands: 

• Regularly required to sit; occasionally required to stand, walk and stoop or kneel 
• Must occasionally lift and/or move up to 25 pounds 
• Ability to repetitiously use hands, fingers to handle or feel and to manipulate keys on a keyboard 
• Vision abilities for this position include close vision 

NOTE: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions