ASSISTANT PROJECT MANAGER

Job Description

Job Description

Summary:

The Assistant Project Manager is responsible for assisting Senior Project Managers and Project Managers in coordinating the activities of a project to ensure cost, schedule, document control and quality standards are met. The Assistant Project Manager is expected to exercises independent judgment related to day-to-day administration of projects.

General Responsibilities

• Assist the Project Manager/ Senior Project Manager in all phases and aspects of the project.
• Follow the Blum Best Practices.
• Manage projects independently as assigned with oversight from the PM/SPM

Work Deliverables: The results that are expected from a top performing Assistant Project Manager.

Project Set Up:

• Ensure that proper tools are in place prior to the beginning of a project.
• Prepare and assist with pre-installation meetings.
• Review Owner contract and become familiar with terms & conditions.
• Distribute all short interval and overall project schedules. Ensure subcontractors have the most up to date scopes of work. Assist PM/SPM in the development of the overall project schedule.
• Work to obtain all necessary permits as requested by the PM and/or SPM.
• Review drawings and specifications to become completely familiar with the project.
• Complete sub evaluations/comparisons of bids, scope review, and complete buyout as requested by PM and/or SPM.
• Develop a project submittal log and obtain designer’s approval.
• Manage said submittal log and ensure all submittals are processed promptly.

*CORE VALUE – High Performance – Plan Effectively:

• Ensure contracts, insurance, and bonds are current and received before subcontractor performs any work on site. Follow up on collection of all non-received documents and escalate any issues to the PM and/or SPM.
• Prepare all project meeting agendas and associated attachments as directed by the PM/SPM.
• Attend weekly project meetings as requested by PM and/or SPM and keep detailed meeting minutes for publishing to project team.
• Draft, submit, and track all RFI’s and distribute to all teams members as appropriate.
• Review project logs (RFI’s, Submittals, PCO’s) with Superintendent on a weekly basis.
• Pursue and monitor submittals and track deliveries of materials. Verify all submittal conformity to plans & specifications.
• Collect superintendent daily reports, weekly project pictures and safety documentation. Review for completeness and include in project documentation. Inform PM and/or SPM of deficiencies.
• Collect and distribute coordination drawings from appropriate subcontractors. Review drawings with PM and/or SPM and Superintendent. Set up coordination meetings for PM and/or SPM to chair.
• Collect subcontractor changes for review by the PM and/or SPM.
• Execute payment applications.
• Complete quantity take-offs as requested by estimating and PM and/or SPM.
• Review and code invoices. Check for accuracy and compare to cost to complete forecast.

*CORE VALUE – High Performance – Finish well:

• Distribute all punch lists and follow-up as necessary to ensure timely completion of punch list work.
• Collect all required close out documents for certification.
• Assemble the close out documents and address non-compliant subcontractor directly for compliance.

Relationship Management:

• Maintain client relationships at the appropriate level reinforcing Blum’s commitment to continuously addressing their needs and interests.
• Work collaboratively with outside parties (I.e. the design team, etc.) to accomplish client goals.
• Demonstrate effective relationship building within the project team and throughout Blum. Keep field team members (i.e. Superintendent) informed and active in decision-making.
• Promote positive subcontractor relations by dealing professionally and fairly with all subcontractors and vendors instilling this philosophy in project team at all times.

Behavioral Expectations: The skills and personal attributes needed to attain the results expected from a top performing Assistant Project Manager.

*CORE VALUE – Strong Relationships – Customers recommend us to others:

• Treats internal and external clients, vendors and subs as partners.
• Identifies client needs and addresses them.
• Identifies and acts on ways to add value.
• Identifies and acts on opportunities to expand the relationship.
• Balances client and Blum needs effectively.
• Is responsive to clients’ needs and displays intensity.

*CORE VALUE – Continuous Improvement and Development:

• Continually builds own knowledge and expertise.
• Is open to new ways of doing things.
• Offers to coach/assist others with less experience.
• When problems arise, shares expertise to help resolve the issue.
• Makes self accessible for questions even when under stress.

*CORE VALUE – Honesty and Integrity – Do the right thing:

• Makes decisions and acts with Blum’s long term interest in mind.
• Acts with integrity, maintaining the highest ethical standards.
• Is flexible and changes quickly based on Blum’s changing needs.
• Balances Blum’s needs with those of others including the client, the team, etc.
• Manages with profitability in mind.

*CORE VALUE – Safety and Well-Being – No accidents or OSHA violations:

• Is well versed in Blum’s safety program procedures and policies.
• Consistently follows/enforces Blum’s safety procedures and policies.
• Makes tough decisions to ensure that safety remains on the front and center.

Attention to Detail:

• Thoroughness in accomplishing tasks for concern in all area’s involved, no matter how small.
• Monitors and checks work or information and plans and organizes time and resources efficiently even under the pressure of multiple demands.

Team Player:

• Works cooperatively with others toward accomplishment of a shared goal as opposed to working separately or competitively.
• Leverages own strengths and demonstrates understanding of weaknesses in order to most effectively contribute to a project.
• Knows when to lead and when to follow.
• Reinforces the team concept through all actions.

Demonstrates a Sense of Urgency:

• Sets high expectations and achieves them regardless of the barriers.
• Demonstrates a passion for one’s work - enjoys working hard and is full of energy.
• Acts with an insatiable need to get things done - can be counted on to get things done on time and with excellent quality and results.
• Pays attention to the details to make sure the job gets done right.

Other Information

Physical Demands:

• Regularly required to sit; occasionally required to stand, walk and stoop or kneel
• Must occasionally lift and/or move up to 25 pounds
• Ability to repetitiously use hands, fingers to handle or feel and to manipulate keys on a keyboard
• Vision abilities for this position include close vision

NOTE: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions