Receptionist

Administrative AssistantDuties & Key Responsibilities:• Answer telephones, direct calls, and take messages.• Greet and welcome visitors and maintain the organization's visitor log.• Open, sort, and route mail; and prepare outgoing mail; stamp and distribute incoming invoices; and distribute incoming faxes and other interoffice paperwork.• Complete and distribute shipping documents and UPS labels; generate appropriate reports.• Assist with basic administrative tasks such as data entry, filing, and office supply management.• Provide information to clients and employees in response to inquiries.• Operate and maintain office machines, multi-line phone bank and paging system, postage meter, UPS label maker, and others.• Order office supplies, and make service order calls for office equipment, weekly or as needed.• Make travel arrangements for personnel, as needed.• Utilize UPS shipping software and MS Office software; maintain and update MS Outlook database, MS CRM, and MS Business Central.• Create and distribute the office memos and announcements as requested by Management.• Maintain the organization's calendars.• Attend and contribute to all required meetings.• Support the team with other clerical duties as needed.Requirements:• High school diploma or equivalent.• Previous experience as a receptionist or in a similar administrative role is a plus.• Excellent verbal and written communication skills.• Strong organizational skills and attention to detail.• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).• Ability to multi-task and prioritize in a fast-paced environment.• Friendly, positive attitude with strong customer service skills.• Bilingual – Spanish Express Employment Professionals Defunct