Senior Procurement Buyer

Senior Procurement Buyer
Boston MA
4 Months

Short Description:
The Senior Procurement Buyer supports the day-to-day execution of procurement and contracting functions across the Authority. This role serves as a technical, systems-focused resource within the department, supporting the full procurement lifecycle.


Complete Description:
Procurement Systems & Data Support:
- Assist with administering procurement-related workflows within MCCA's ERP system (Business Central), including data entry, purchase order setup, and system maintenance.
- Assist in the transition from manual to electronic procurement processes to enhance efficiency and accuracy.
Purchasing & Contract Administration:
- Coordinate the creation and management of procurement records-including system entries, contractual documentation, and collaboration with internal teams-to ensure accurate setup of contracts and Standing Orders (SOs) in Business Central, along with ongoing tracking of supporting documentation throughout the procurement lifecycle.
- Obtain and review competitive bids, quotes, and proposals from vendors; support internal stakeholders in evaluation and selection processes.
- Maintain comprehensive procurement files-both paper and electronic-including contracts, supplier agreements, software licenses, and warranties. Create and manage organized record-keeping systems and documentation for each procurement and provide timely updates to relevant stakeholders as needed.
- Create and manage purchase orders, monitor deliveries, and ensure accurate receipt and inspection of goods and services.
- Conduct market research and total cost analysis.
- Assist with the end-to-end contract lifecycle, including solicitation, evaluation, award, negotiation, execution, and performance monitoring.
- Support procurement audits, reporting, and compliance reviews.
Strategic Procurement & Process Improvement:
- Identify opportunities for efficiency and cost savings through better procurement planning and process improvements.
- Collaborate with departments to track recurring purchases and help consolidate buying where appropriate.
Vendor & Internal Stakeholder Support:
- Support communication with vendors to ensure clarity on order specifications, delivery expectations, and contract terms.
- Assist with inventory control procedures, including updating warehouse pricing and collaborating with the Warehouse Manager and departmental users.
- Participate in tracking and reporting supplier diversity metrics in partnership with other stakeholders.
- Support and provide guidance on vendor relationships, contract performance, and vendor record management. Facilitate business performance reviews by working with departments to evaluate whether vendors are meeting contractual KPIs and organizational needs, and offer solutions and guidance to improve outcomes where necessary.
- Assist the Director collaborating with the Authority's Owner's Project Manager ("OPM") on all Capital Projects regarding scheduling and contract terms and conditions.
- Ensure confidentiality of all contract negotiations and financial data related to purchasing activities, as well as matters relating to risk concerns.
- Remove barriers to supplier diversity by researching and analyzing small businesses to align with procurement needs; analyze and plan opportunities to increase diverse business participation.
- Assist in managing relationships with internal stakeholders to develop best practices and ensure adherence to internal procedures and protocols, contributing to the strategic planning and execution of bidder Q&As, bidder conferences, RFPs, and contract negotiations.
- Perform other duties as assigned.
Supplier Diversity Responsibilities
- Conduct outreach to certified diverse, local, and small businesses when sourcing incidental and small procurements, including representing MCCA at external vendor events.
- Document good faith efforts, outreach activities, and supplier diversity participation in procurement files and folders.
- Participate in required supplier diversity and procurement training programs.
- Perform other work-related duties as assigned.


Experience in a public sector or similarly regulated environment Required Years Proficient in Microsoft Excel, including the use of pivot tables, formulas, and data analysis tools to interpret and manage procurement-related data e Required Strong organizational skills, attention to detail, and ability to meet deadlines in a fast-paced environment


Required Bachelors degree in Business Administration, Public Administration, Supply Chain Management, or a related field preferred Desired Familiarity with Massachusetts public procurement requirements, including M.G.L. Chapter 30B, and best value procurement principles Desired Experience with Microsoft Dynamics 365 Business Central or similar enterprise resource planning (ERP) systems; Microsoft Business Central preferred. Desired Familiarity with supplier diversity tracking or reporting frameworks Desired