Material Coordinator I

Material Coordinator I

For more than a decade, Island Exterior Fabricators (IEF) has operated as a privately owned practice specializing in the delivery of bespoke, high-performing prefabricated facade systems. Our 50-acre manufacturing campus is headquartered in Calverton, New York, and supported by design and engineering offices in Manhattan, Boston, and Hartford.

Our organization is fully self-sustained, supported by state-of-the-art equipment and facilities that enable us to deliver a high-quality product. Our production capabilities, installation network, and bonding capacity allow Island to complete large-scale, complex projects in a timely, efficient manner.

Job Summary: As a Material Coordinator at IEF, you will be accountable for preparing accurate material takeoffs using 2D CAD files, 3D models, and design drawings while ensuring timely material releases aligned with project specifications. This role involves creating and tracking bills of materials, supporting the 3D modeling team, and using Excel to analyze and summarize material quantities. The coordinator must interpret design documents, collaborate with team members to compare quantities, and maintain organized records to support efficient production workflows.

Accountabilities:

• Prepare material takeoffs for curtainwall units using 2D CAD, 3D models, PDFs, and Rhino wireframes.
• Ensure material releases align with shop drawings, specifications, and production schedules.
• Create and track bills of materials (BOMs) and support the 3D modeling team with unit releases.
• Develop Excel spreadsheets to calculate, compare, and summarize material quantities.
• Interpret and complete takeoffs from partially developed or evolving design documents.
• Collaborate with Material Coordinators to facilitate takeoffs and quantity comparisons.
• Manage schedules and workload to meet project deadlines efficiently.
• Maintain organized records, working drawings, and takeoff summaries.

Authorities:

• Determine material quantities, create and track BOMs, and ensure accuracy for production.
• Ensure timely material releases align with shop drawings and escalate issues when needed.
• Assess design documents, estimate takeoffs, and use Excel to analyze and report material quantities.
• Coordinate with internal teams, maintain accurate records, and support process improvements in material tracking.

Minimum Qualifications:

• Bachelor's degree preferred, or associate degree (with relevant experience), in Architectural Design, Construction Management or similar field.
• Proficiency in Microsoft Office (Especially Excel). Able to use Excel to create pivot tables and summarize quantities.
• Must have working knowledge of AutoCAD.

Salary Range: $71,700-95,500

Location: Hartford, CT. Open to candidates local to our other offices in Calverton, NY, Boston, MA, or NYC. Remote is an option for a highly skilled candidate outside of our office locations.

Schedule: (Hybrid/In-Office/Remote)

Benefits: 401(k) matching, AD&D insurance, Dental insurance, Family leave, Flexible schedule, Flexible spending account Gym membership, Health insurance, Health savings account, Life insurance, Paid time off, Parental leave, Professional development assistance, Vision insurance.

ADA Requirements: The position requires the ability to sit or stand for extended periods while using a computer, along with sufficient manual dexterity to operate computers, mobile devices, and related IT equipment. The role may occasionally involve lifting or moving equipment weighing up to 25 pounds, as well as bending, crawling, or climbing—such as accessing under desks or server racks. Candidates must possess the ability to concentrate, troubleshoot, and solve problems in a fast-paced environment, demonstrating strong verbal and written communication skills. The role also demands effective task prioritization, management of multiple simultaneous support requests, and a capacity to quickly learn and adapt to evolving technologies and tools.

Island Exterior Fabricators is an equal-opportunity employer. We offer a welcoming and inclusive environment. All applicants are considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Notice to Staffing Agencies

Island Exterior Fabricators and its subsidiaries will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Island, including unsolicited resumes sent to an Island mailing address, fax machine or email address, directly to Island employees, or to Island's resume database will be considered Island property. Island will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.