Assistant Property Manager

Position Summary Assistant Property Manager is responsible for assisting the Property Manager with managing a property or group of properties and fulfilling the manager’s obligations under the property’s management agreement. The role involves budget development, preparation of monthly operating reports and client deliverables, tenant billings, rent collection, property payables processing, lease abstracting and administration. Essential Job Functions Assist with the activities associated with a property or group of properties. Assist with all lease administration duties. Supervise vendors (landscaping, janitorial, etc.) and maintenance staff. Perform regular property inspections and complete inspection reports. Recommend alterations, maintenance and reconditioning as necessary. Assist Property Manager with the development and controlling of operating and capital budget. Assist Property Manager in preparation of monthly reports for owners. Coordinate tenant improvement and capital projects with the Property Manager. Respond to tenant needs, ensuring administrative and building technical staff resolve problems promptly. Ensure services are provided in compliance with policies, procedures, regulations and contractual obligations and standards. Represent and communicate clearly and accurately on behalf of the Property Manager. Initiate and execute day‑to‑day operational procedures. Assist in initiating, contracting and administering services to maintain and enhance property value, operating efficiency and appearance. Prepare all Service Agreement and Construction Agreement documents. Track and maintain Energy Star benchmarking data. Conduct tenant training meetings to improve building efficiencies. Maintain ongoing tenant contact/relations program to assess needs and resolve problems. Administer leases, ensuring compliance with provisions and agreements. Execute timely escalations, reconciliations and rent collections. Maintain certificates of insurance for all tenants; ensure coverage meets lease requirements. Show space to prospective tenants (requires real‑estate license where required by state). Communicate with project accounting personnel and provide documentation. Prepare monthly ownership reporting (including variance reports, executive summaries, aging reports). Manage and coordinate day‑to‑day financial transactions including accounts receivable, accounts payable, rent collection. Maintain compliance with all TW personnel policies and procedures. Perform miscellaneous duties or projects as assigned by the Property Manager. Position Requirements A bachelor’s degree in Business Management, Finance, Accounting, or a related Human Resources Management discipline. RPA designation in progress preferred. A real estate license where required by state law. Minimum 3 years of property management experience, preferably in commercial /Class A Office management. Intermediate to advanced proficiency in MS 365 Word, Excel and Outlook. Accounting software proficiency such as MRI, Yardi or CTI preferred. Ability to keep information strictly confidential. Strong desire to succeed in an entrepreneurial environment. Ability to handle multiple projects, changing priorities and a continually heavy workload. Exceptional oral and written communication skills. Strong customer service orientation. Work Shift First Shift (United States of America) Location Canonsburg, PA Background Check Requirements All selected candidates are subject to pre‑employment background checks, which may include criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification. Employment is also subject to a drug screen check prior to starting and satisfactory references. #J-18808-Ljbffr